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  • Posted: Oct 22, 2021
    Deadline: Nov 22, 2021
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  • The African Union is a continental union consisting of 54 countries in Africa.
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    Administrative Assistant

    Requisition ID: 744
    Location: Addis Ababa, Ethiopia
    Organization: African Union Commission - AUC
    Reports to: Head of Division, Management and Administration
    Directorate/Department: Africa CDC
    Division: Management and Administration
    Job Grade: GSA5
    Contract Type: Regular

    Purpose of Job

    • The Administrative Assistant provides a wide variety of administrative coordination and services support as needed to advance agency strategic goals and objectives.
    • His/Her work will focus on direct services delivery and/or coordinating the delivery of complex administrative support tasks involving delegation and follow-up of individual staff and assigned products.

    Main Functions

    • Provide timely technical and operational support in line with the Division’s mandate
    • Implement technical and operational activities as scheduled and report.
    • Assist in the follow up on activity implementation and provision of updates, facilitate logistical arrangements linked to the area of work
    • Liaise effectively with internal and external stakeholders.
    • Assist in the creation, improvement and maintenance of systems relevant to the area of work; gather data and information and do preliminary analysis and research for consideration by the bigger team and the supervisor
    • Prepare office communication linked to the area of operation and assist in compiling data and information for reporting and analysis purposes. Follow up decisions and correspondence outcomes and ensure their implementation.
    • Follow up on provision and upkeep of tools and materials linked to the area of work.

    Specific Responsibilities
    The Administrative Assistant shall:

    • Analyse and maintain an overview of the office they are assigned to work in  to ensure that timely administrative support is provided in general and specialized areas;  
    • Schedule a high volume of appointments, meetings and travel arrangements which may include coordinating arrangements for multiple participants;
    • Create, update and maintain organised files and records including a system for tracking, monitoring and prioritising tasks;  
    • Ensuring confidentiality of information and management records is guaranteed;
    • Prepare correspondences, executive summary, reports, briefing papers, power point presentations and other documents as required;
    • Liaising effectively with internal and external stakeholders;
    • Monitor meeting and correspondences outcomes and decisions and follow-up on their implementation;
    • Prepare and participate in various meetings and take minutes and/or notes;
    • Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritising calls, email and correspondences;
    • Direct provision or coordination of travel for management and line staff with the AU travel unit or contract travel service to ensure end-to-end arrangements of visas, flights, hotels, meetings, transportation and other required logistics support. Ensures complete travel packages are delivered to the designated officer in advance of departure. Facilitates and/or directly prepares travel claims for executive and management staff and other staff as appropriate.
    • Sourcing and ordering stationery and office equipment as may be required;
    • Perform any other duties as may be assigned by Supervisors.

    Academic Requirements and Relevant Experience

    • A minimum of a Diploma in Management, Administration or any related field from a recognized educational institution with at least three (3) years relevant work experience. OR
    • A Bachelor's Degree in Management, Administration or any related field from a recognized educational institution with at least two (2) years of relevant work experience.  
    • A higher qualification would be an added advantage.

    Required Skills
    Functional Skills:

    • Excellent oral and written communication skills; fluency in both English and French will be highly preferred;
    • Ability to give attention to details and to work effectively under pressure;
    • Proven ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports;
    • Excellent interpersonal skills, organisational ability and time management;
    • Excellent computer skills, including word processing, proficiency with e-mail and internet applications experience in using applications such as MS Word, MS-Excel and MS-PowerPoint.
    • Fluency in one of the AU working languages (Arabic, English, French, Portuguese or Spanish); knowledge of more than one working language, or that of English and French will be an advantage.

    Personal Abilities:

    • Excellent Interpersonal skills
    • Good amount of flexibility and willingness to work during unsociable hours
    • Ability to work in a multicultural environment
    • High level of autonomy at work, yet with profound team-spirit
    • Adaptive, patient and resilient
    • Pro-active and solutions oriented.

    Leadership Competencies:

    • Flexibility
    • Risk Awareness and Compliance
    • Core Competencies
    • Teamwork and Collaboration
    • Accountability awareness and Compliance
    • Learning Orientation
    • Communicating Clearly.

    Functional Competencies:

    • Trouble shooting
    • Job Knowledge Sharing
    • Task Focused
    • Continuous Improvement Awareness.

    Enure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
    • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

    Remuneration
    Indicative basic salary of US$ 15,758.00 (GSA5 Step 1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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    Principal Programme Officer, Disease Surveillance an Intelligence

    Requisition ID: 741
    Location: Addis Ababa, Ethiopia
    Organization: African Union Commission - AUC
    Reports to: Head of Division - Disease Surveillance and Intelligence, Africa CDC
    Directorate/Department: Africa CDC
    Division: Disease Surveillance and Intelligence
    Job Grade: P4
    Contract Type: Regular

    Purpose of Job

    • The Principal Programme Officer - Disease Surveillance and Intelligence will be responsible of  providing technical assistance  to advance African CDC strategic priorities and initiatives by working with Member States and relevant regional implementing partners to strengthen health-related surveillance systems for improved public health decision making and action.
    • The activities are designed to improve the health of the people of Africa through the use of surveillance data to enhance public health preparedness and response to emergencies and other health events (including outbreaks, man-made and natural disasters, and public health events of regional and international concern) and building capacity to reduce disease burden in the continent. 
    • In carrying out the work of the Division, the Principal Programme Officer supports the implementation of public health surveillance and epidemiologic activities, workforce development, strengthening of information systems, laboratory networks, and other related health systems strengthening activities.

    Main Functions

    • Provide technical and intellectual support and guidance in the management of various elements related to the area of expertise
    • Identify best practices and monitor effectiveness of the Office’s support to AU.
    • Assist in the development of the strategies and business continuity plan and participate in/ensure their implementation
    • Take charge of development of guidelines, policies and manuals that can guide programmes, system improvement initiatives and overall decision making by higher management in the respective area of expertise.
    • Foster and ensure implementation of initiatives related to area of specialization;
    • Assist in the organization of thematic networks, make high level technical contribution during consultations and meetings
    • Develop materials and provide necessary training and support to Organization Units as required.
    • Provide technical guidance on matters relating to system review and implementation project in area of specialization, as required.

    Specific Responsibilities
    The Principal Programme Officer shall:

    • Provide technical support to ensure the vision, mission and guiding values of the Africa CDC are developed, communicated, and implemented by Africa CDC and implementing partners as appropriate;
    • Plan, develop, and implement Division specific policy and programme objectives, strategic plans, annual work plans, activity action plans, resource plans and budgets, staff performance plans necessary to achieve core strategies, outcome-oriented goals, and objectives.  Evaluate and report on progress;
    • Provide expert advice and consultation to Member States, RCC’s, NPHI’s, key stakeholders and partners regarding implementation of Africa CDC surveillance initiatives and programmes, e.g., Events Based Surveillance (EBS), emergency preparedness and response, strengthening disease monitoring and surveillance and laboratory systems and health information systems, workforce development and other activities through the regional integrated surveillance and laboratory networks (RISLNET);
    • Provide technical assistance to improve existing event-based surveillance systems for outbreak detection, including efforts to incorporate information streams from laboratories, clinical care facilities, communities and across other sectors.
    • Facilitate and coordinate development of standard operating procedures and monitoring and reporting mechanisms for strengthening regional and national surveillance systems;
    • Facilitate and coordinate the development of tools and systems for the analysis, interpretation, and use of surveillance data for public health policy making and to guide decisions on allocation of public health resources;
    • Facilitate and coordinate development of planning tools and reference guidance for regional surveillance capacity strengthening, working in collaboration with the NHPIs;
    • Facilitate and coordinate crosscutting surveillance support across Divisions and Regional Collaborating Centres as appropriate.  Special emphasis will be placed on Emergency Operations Center activities involving outbreak response, including disease surveillance, investigations, analysis, and reporting of disease threats across Africa;
    • Work closely with the office of the Head of Management and Administration to ensure all resource requirements for Division activity implementation are communicated, processed and delivered. Facilitates and ensures monitoring and reporting for Division expenditures.
    • Facilitate and coordinate, and lead when appropriate, the design of technical proposals/programmes and/or write, contribute and/or review proposals for implementation of agency initiatives, programs and projects;
    • Facilitate, coordinate and contribute to the development of briefing notes, strategy documents, guidelines, and standard operating guidelines. Help lead efforts to document results and lessons from projects, in white papers or journal articles. Prepare input for reports, slides, and other materials as required
    • Under the direction of the designated Africa CDC Incident Commander, provides technical services delivery in support of Africa CDC Emergency Response activities as appropriate and assigned.
    • Perform other duties as assigned.

    Academic Requirements and Relevant Experience

    • Candidates must have a Master's Degree in Public Health, Epidemiology, Health Science, Health-Services Research or related health discipline with at least ten (10) years of relevant work experience, out of which six (6) and three (3) years should be at expert and supervisory levels respectively OR
    • Candidates must have a Bachelor degree in a relevant discipline such as, but not limited to, Public Health, Epidemiology, Health-Services Research, Health Outcomes Research, Biostatistics, Environmental Science or Decision Sciences with at least twelve (12) years of relevant work experience out of which six (6) and three (3) years should be at expert and supervisory levels respectively
    • Relevant* experience should be in implementing public health programmes, with special emphasis on epidemiology and surveillance or other public health programme and/or health sciences and outcomes research in any setting, including a governmental agency, an academic institution, a research organization or a life-sciences company.
    • Clear understanding of health systems on the African continent and fair knowledge of operations of the Ministry of Health in Member States.
    • Knowledge of public health programmes, health sciences research and health systems strengthening, and experience in supporting projects and programmes under government ministries and external donors. Knowledge and experience in supporting Public Health programmes or other public sector projects and programmes under government ministries and external donors.
    • Knowledge of public health issues in Africa, and at least 10 years previous experience working in Africa.
    • *Relevant experience is defined as implementing/coordinating public health epidemiology and surveillance or other public health programme and/or health sciences research programme.

    Required Skills
    Functional Skills:

    • Technical expertise and experience in supporting and/or managing complex, public health programmes related to disease prevention and control, epidemiology and surveillance and other health information systems.  
    • Familiarity with the administrative and management practices and processes typically employed by public health and other public sector programmes.
    • Sound technical writing skills, in addition to narrative and financial reporting skills.
    • Excellent organizational and time-management skills and a proven ability to deliver under tight deadlines and works well under pressure.
    • Excellent skills and abilities applied to translating technical information into presentations, briefings and report and funding proposals for both technical and lay audiences.
    • Excellent interpersonal skills to work in a multicultural environment
    • Excellent communication (oral and written) and good presentation skills, provide programme consultation, and credible response to inquiries.
    • Excellent technical and scientific writing skills, in addition to narrative and technical reporting skills.
    • Resourceful and skilled at collecting, analyzing and using data to recommend, make and communicate decisions of a technical nature for both technical and lay audiences.
    • Excellent computer skills, including office administration and statistical software applications and online digital information systems.
    • Proficiency in one of the African Union working languages (Arabic, English, French, Portuguese or Spanish) is required. Knowledge of one or more of the other AU working languages would be an added advantage.

    Personal Abilities:

    • Ability to work under pressure, stay on track and meet deadlines
    • Good analytical and problem solving skills
    • Ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports
    • Ability  to work in a multicultural environment
    • High level of autonomy at work, yet with profound team-spirit
    • Adaptive, patient, resourceful, resilient and flexible
    • Pro-active and solutions oriented

    Leadership Competencies:

    • Strategic Insight
    • Developing others
    • Change Management
    • Managing Risk

    Core Competencies:

    • Building Relationships
    • Foster Accountability Culture
    • Learning Orientation
    • Communicating with Influence

    Functional Competencies:

    • Conceptual thinking
    • Job Knowledge and Information Sharing
    • Drive for Result
    • Continuous improvement orientation

    Enure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
    • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

    Remuneration
    Indicative basic salary of US$ 42,879.00  (P4 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    go to method of application »

    Principal Programme Officer, Director's Office

    Requisition ID: 742
    Location: Addis Ababa, Ethiopia
    Organization: African Union Commission - AUC
    Reports to: Director
    Directorate/Department: Africa CDC
    Division: Director’s Office
    Job Grade: P4
    Contract Type: Regular

    Purpose of Job

    • The Principal Programme Officer serves as a principal advisor and assistant to the Director, Africa CDC on internal and external affairs of the Africa CDC.
    • The Principal Programme Officer serves as the focus for critical discussions and decisions impacting on policy and programme operations at the agency; aids in determining objectives and priorities;
    • Provides leadership in resolution of issues that cross organizational lines; and assists in assuring that agency policy, strategic and management priorities are represented in all matters, meetings and discussions as appropriate.

    Main Functions

    • Provide technical and intellectual support and guidance in the management of various elements related to the area of expertise
    • Identify best practices and monitor effectiveness of the Office’s support to AU.
    • Assist in the development of the strategies and business continuity plan and participate in/ensure their implementation
    • Take charge of development of guidelines, policies and manuals that can guide programmes, system improvement initiatives and overall decision making by higher management in the respective area of expertise.
    • Foster and ensure implementation of initiatives related to area of specialization;
    • Assist in the organization of thematic networks, make high level technical contribution during consultations and meetings
    • Develop materials and provide necessary training and support to Organization Units as required.
    • Provide technical guidance on matters relating to system review and implementation project in area of specialization, as required.

    Specific Responsibilities
    The Principal Programme Officer, Africa CDC shall:

    • From an overall perspective, advises the Director, and other senior staff members on all activities that affect agency wide policy, programmes, projects and initiatives.
    • Maintains a knowledge and awareness of the Director's objectives and exercises analytical judgment in order to anticipate potential problems and sensitive issues that may arise.
    • Fosters an intra-agency need to prepare carefully researched materials for the Directors decisions. Assures that all recommendations presented are comprehensive, accurate and fully discussed.  
    • Interprets the Director's objectives and informs all key officials of proposed actions to insure their input into the deliberative process that may affect their areas of responsibility.
    • Coordinates or directly develops, prepares and presents memoranda, briefings, staff papers and other materials concerning substantive questions, issues, findings, conclusions and proposed solutions or suggested courses of action.
    • Coordinates or directly prepares talking points and briefings materials for meetings of the Director including synthesizing all or parts of materials prepared by other agency officials and other AU components.
    • Coordinates the preparation of briefing materials and other documentation in support of the Director’s responsibilities to the Governing and Technical Advisory Boards as appropriate.
    • Oversees and coordinates the daily activities of the Director - determines the Director’s schedule based on current agency events and priorities; evaluates and determines the priority of internal/external meeting requests with the Director and necessary staff attendance and seeks opportunities for the Director to advocate for the Agency mission and programmes.
    • Assists the Director with coordination and integration of functions and activities in the Office of the Director (OD) and meets regularly with OD staff to ensure attention and timely response to high priority issues.
    • Organizes all information that flows to and from the Director to ensure efficiency and effectiveness in decision-making and delegates action items sent to the Director for handling by other OD staff.
    • Acts as a final point of clearance for all materials going to and from the Director as appropriate.
    • Resolves issues crossing organizational lines, coordinate decision-making and planning processes to ensure that Africa CDC focuses on its highest priority initiatives.
    • Treats sensitive information with the utmost discretion and confidentiality. This information includes, but is not limited to: personnel information and detailed financial information
    • Represents the Director on relevant committees and working groups within the African Union and externally as appropriate.
    • Performs other duties as required or assigned.

    Academic Requirements and Relevant Experience

    • Master's University Degree in Public Health, Business Administration, Public Administration or related field and ten (10) years relevant experience in public health, programme and/or project management in either public or private sector contexts, or related discipline, out of which six (6) and three (3) years should be at expert and supervisory levels respectively. Or
    • Bachelor's Degree in Public Health, Business Administration, Public Administration or related field and twelve (12) years relevant experience in Public Health, Programme and/or Project management in either public or private sector contexts, or related discipline, out of which six (6) and three (3) years should be at expert and supervisory levels respectively..
    • A minimum of ten (10) years of continuous and combined experience in implementing/coordinating public health programmes and/or other public or private sector programmes within a governmental agency, academic institution, research organization or a private company. This experience may include coordination of management, operations and policy affairs, strategic planning and other executive level support.
    • A minimum of five (5) years practical experience in coordination and/or primary support of executive management services portfolios, advisory and management boards, high-level initiatives, or related projects or programmes is preferred.
    • Clear understanding of African health systems and fair knowledge of operations of the Ministry of health in Member States
    • Proven history of strong leadership and effective health diplomacy in public sector and technical domains.
    • Experience in the preparation of strategic plans, policy and operational guidance, and technical proposals for advancing initiatives and programmes in either public or private sector domains.
    • Demonstrable experience in drafting documentation for executive level consumption.
    • In-depth knowledge of public health issues in Africa and previous experience working in Africa.
    • Demonstrable experience in supervising and leading teams and individuals, and delegating tasks and authority.
    • Deep understanding of the African Union way of working and managing associated relationships with Member State entities and partners.

    Required Skills
    Functional Skills:

    • Excellent diplomatic, representational, interpersonal and communication skills, including experience successfully interacting with stakeholders and decision-makers in technical and other professional settings;
    • Excellent organizational skills and a proven ability to deliver under tight deadlines and works well under pressure;
    • Demonstrated project planning and management skills for organizing, planning and executing projects from conception through implementation;
    • Excellent technical writing skills, in addition to narrative and financial reporting skills;
    • Skills in translating highly technical information into presentations, briefings and report and funding proposals for both technical and lay audiences;
    • Resourceful and skilled at collecting, analyzing and using data to recommend, make and communicate decisions of a technical nature to both scientific and lay audiences;
    • Demonstrated ability with regard to computer skills, including excellent word-processing capabilities, proficiency with e-mail and internet applications, experience in using office software applications such as MS Excel, Power Point and Word;
    • Proficiency in one of the African Union working languages (Arabic, English, French, Portuguese or Spanish) is required. Knowledge of one or more of the other AU working languages would be an added advantage.

    Personal Abilities:

    • Leadership and management abilities.
    • Pro-active and solutions oriented.
    • Ability to work under pressure, stay on track and meet deadlines.
    • Analytical and problem solving abilities.
    • Proven ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports.
    • Able to operate in a multicultural environment.
    • High level of autonomy at work, yet with profound team spirit.
    • Adaptive, patient, resourceful, resilient and flexible.

    Leadership Competencies:

    • Strategic Insight
    • Developing others
    • Change Management
    • Managing Risk

    Core Competencies:

    • Building Relationship
    • Foster Accountability Culture
    • Learning Orientation
    • Communicating with Influence

    Functional Competencies:

    • Conceptual thinking
    • Job Knowledge and Information Sharing
    • Drive for Result
    • Continuous improvement orientation

    Enure Of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
    • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Languages:
    Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

    Remuneration
    Indicative basic salary of US$ 42,879.00  (P4 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

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