Training and Administrative Technician at IITA - International Institute of Tropical Agriculture

DUTIES:

• Support the internship program by preparing appointment, extension and completion letters for graduate Interns.
• Assist in uploading graduate interns and training data to the CapDev database.
• Assist in preparing graduate interns’ monthly stipends on Dynamics®.
• Assist in managing logistic arrangements for meetings, workshops and official travels.
• Assist in preparing travel authorization requests, cash advance, travel advances, work orders and retirement of expense claims.
• Assist in organizing meetings, workshops, training programs, and other related activities.
• Assist in raising internal memorandum, purchase requisition, process invoices and payments.
• Liaise with finance to ensure timely payment of invoices and payment requests
• Assist in the day-to-day administrative processes of the Unit.
• Perform any other job-related duties as may be assigned by the Supervisor.

Requirements

QUALIFICATION:                        

• National Diploma in Business Administration, Public Administration or related field with a minimum of two (2) years’ experience performing similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Be computer literate and be familiar with Microsoft Excel, Microsoft Word, PowerPoint, Outlook.
• Be familiar with the use of Microsoft Dynamics 365
• Have the ability to learn fast and work under pressure to meet deadlines
• Have the ability to interact, communicate effectively and work as a team with people of diverse backgrounds and views.