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  • Posted: Nov 30, 2023
    Deadline: Dec 14, 2023
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  • Eunisell Chemicals is a leading global chemical and specialty fluid management company, supplying key products and solutions to a wide base of customers operating in Africa. Our Vision is continuing to bring world class solutions to a growing client base in this vibrant and challenging environment. We are Africa’s leading additive supplier and on...
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    Tender and Contract Administrator

    Summary

    • We are looking to hire a tender and bid management administrator with a proven track record in tender, and contract management.

    Roles and Responsibilities

    • Receipt of leads, ITTs, PQQ, and TQs from portals, emails, document-sharing platforms
    • Logging all leads ITTS, PQQ, TQs, etc. to ensure action is taken and correct distribution
    • Scheduling and co-coordinating tender review meetings, taking minutes, action items assignment, and tracking
    • Organize bid team reviews and Senior management reviews
    • Coordination and completion of PQQs including all supporting evidence
    • Carry out the production of final bid documents and arrange to supply the bid documents to the customer within defined tender deadlines
    • Ensure bid and proposal WORD documentation is formatted, collated, and presented in a professional manner
    • Ensure that respective agendas, attendance lists, and action-trackers are up to date
    • Maintain the status of generic proposals to ensure they are reviewed, revised, and re-approved as necessary
    • Enter data into the secured document storage repository
    • Liaise with the organization’s document controller to ensure safe keeping of classified documents, adhering to required procedures and regulations
    • Provide reports through the bid process, providing weekly status and exception reports as required
    • Collation of tender submissions and client feedback
    • Provide reports and analysis on tender success and failure rates
    • Maintain hard and soft copies of tender documents, complete tenders document registers, and liaise with the customer project team to ensure correct and timely receipt of required information
    • Undertake other administrative tasks as required
    • Prior experience with NCDMB requirements
    • Management of tender and sales mailboxes

    Qualification and Experience

    • Previous technical administration experience within the oil and gas sector
    • Minimum of 5 years of experience in Tender and Contract Management
    • Previous exposure to PQQs/ITTs and TQs
    • Ability to work under tight deadlines
    • Previous experience in providing administrative support, ideally in sales and marketing or commercial environment
    • Knowledge of contract law or a law degree would be advantageous
    • Computer literate and proficient in the use of MS software particularly word, excel, outlook, power point and Visio
    • Excellent telephone and communication skills
    • Adaptable and flexible

    Check how your CV aligns with this job

    Method of Application

    Interested and suitable Candidates should send their updated CV to: recruitment@eunisell.com using the job title as the subject of their email.

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