Tender and Contract Administrator at Eunisell

Summary

• We are looking to hire a tender and bid management administrator with a proven track record in tender, and contract management.

Roles and Responsibilities

• Receipt of leads, ITTs, PQQ, and TQs from portals, emails, document-sharing platforms
• Logging all leads ITTS, PQQ, TQs, etc. to ensure action is taken and correct distribution
• Scheduling and co-coordinating tender review meetings, taking minutes, action items assignment, and tracking
• Organize bid team reviews and Senior management reviews
• Coordination and completion of PQQs including all supporting evidence
• Carry out the production of final bid documents and arrange to supply the bid documents to the customer within defined tender deadlines
• Ensure bid and proposal WORD documentation is formatted, collated, and presented in a professional manner
• Ensure that respective agendas, attendance lists, and action-trackers are up to date
• Maintain the status of generic proposals to ensure they are reviewed, revised, and re-approved as necessary
• Enter data into the secured document storage repository
• Liaise with the organization’s document controller to ensure safe keeping of classified documents, adhering to required procedures and regulations
• Provide reports through the bid process, providing weekly status and exception reports as required
• Collation of tender submissions and client feedback
• Provide reports and analysis on tender success and failure rates
• Maintain hard and soft copies of tender documents, complete tenders document registers, and liaise with the customer project team to ensure correct and timely receipt of required information
• Undertake other administrative tasks as required
• Prior experience with NCDMB requirements
• Management of tender and sales mailboxes

Qualification and Experience

• Previous technical administration experience within the oil and gas sector
• Minimum of 5 years of experience in Tender and Contract Management
• Previous exposure to PQQs/ITTs and TQs
• Ability to work under tight deadlines
• Previous experience in providing administrative support, ideally in sales and marketing or commercial environment
• Knowledge of contract law or a law degree would be advantageous
• Computer literate and proficient in the use of MS software particularly word, excel, outlook, power point and Visio
• Excellent telephone and communication skills
• Adaptable and flexible