Technical Executive Assistant (EA) at a Reputable Financial Institution

A Technical Executive Assistant (EA) provides high-level administrative and organizational support to senior executives, enabling them to focus on strategic priorities by ensuring the smooth operation of daily tasks. EAs manage schedules, communications, meetings, travel, and often act as a liaison between the executive and internal or external stakeholders.

Key Responsibilities of a Technical Executive Assistant:

• Calendar Management: Manage and maintain the executive’s schedule, including coordinating meetings, appointments, and events using digital calendar tools.
• Communication Management: Prioritize and handle emails, phone calls, and other communications; act as a gatekeeper and liaison on behalf of the executive.
• Meeting Coordination: Organize and facilitate meetings by preparing agendas using zoom, Teams, taking minutes, and distributing follow-up materials.
• Travel Arrangements: Plan and coordinate travel logistics, including flights, accommodations, and ground transportation using online booking tools.
• Document Preparation: Draft, edit, and assist in the preparation of reports, presentations, and other business documents using modern office software.
• Expense Management: Track, manage, and reconcile expense reports through digital expense management platforms.
• Event Planning: Coordinate internal and external events, from logistics to execution, using event management tools where applicable.
• Social Media Management: Support the executive and organization’s social media presence by drafting posts, scheduling content, and monitoring engagement across platforms.
• Problem Solving: Anticipate challenges and proactively offer solutions, often leveraging technology to streamline workflows and resolve issues.
• Project Management: Assist in planning, tracking, and execution of projects using digital project management tools.
• Technically-Inclined Administrative Support: Demonstrate a strong grasp of productivity tools, cloud-based platforms, and office technologies to perform tasks such as digital filing, document sharing, and online procurement efficiently.