Technical Assistant at Global Profilers

 SUMMARY

The technical assistant will provide administrative and technical support to the team. They will be responsible for creating project-specific documentation, assembling bids and quotes, preparing presentations, updating files, answering questions, conducting research, and filing receipts and invoices. They will also be responsible for coordinating building elements with architects, engineers, and external service providers. They will complete simple administrative tasks such as filing, writing emails, and printing, scheduling meetings, taking calls, and producing reports. The technical assistant must be able to work independently and as part of a team.

KEY DUTIES AND RESPONSIBILITIES

• Responsible for creating project-specific documentation, assembling bids and quotes, preparing presentations, updating files, answering questions, conducting research, and filing receipts and invoices.
• Responsible for coordinating building elements with architects, engineers, external service providers, or other team members to ensure that all parties involved are on the same page.
• Keep track of activities and changes related to pre-construction planning.
• Preparing reports on contractor compliance, checking project milestones against work orders, spotting any inconsistencies, and providing regular updates to the project manager.
• Ensure all necessary drawings and specifications required for the project are included in the contract.
• Meet with subcontractors on site and review their work, making sure that they adhere to safety guidelines and building codes.
• Assist the Project manager in preparing a punch list for job site completion.
• Completing simple administrative tasks such as filing, writing emails, and printing, scheduling meetings, taking calls, and producing reports.
• Conduct follow-up inspections on ongoing and completed facilities management works, installations, and repair works. Submit daily reports to the project manager.
• Keep track of time spent on various tasks, prepare reports, and give regular updates to the project manager.
• Assist in the preparation of contract documents to be used for construction projects
• Ensure that all technical requirements are met during project implementation; check that all necessary drawings and specifications are included in the contract
• Perform as a liaison between the project manager and maintenance staff as required
• Assist the project manager in all daily facilities management tasks.
• Reviewing documents for accuracy.
• Undertake other tasks as assigned by the project manager.
• MINIMUM REQUIREMENTS
• BSc/HND in any construction-related courses e.g. Architecture, Civil Engineering, Interior Design, M&E, Engineering, Estate Management, Urban and Regional Planning.
• Minimum of 5-10 years of relevant experience
• Relevant professional qualifications will be an added advantage

SKILLS & COMPETENCIES

• Must have construction or building experience
• Possess exceptional verbal and written communication skills.
• Proficient in using relevant software tools for the job. These include Microsoft Office, content management tools, AutoCAD, or other relevant 2D programs, among others
• Have excellent comprehension skills to understand complex building plans and the ability to translate information into detailed drawings
• Able to work in a fast-paced environment while managing multiple tasks at one time.
• Ready to carry out duties with a high level of integrity and confidentiality.
• Possess excellent attention to detail to proofread plans, drawings, and other documents for accuracy.
• Proactive and enthusiastic about delivering positive results
• Able to seat, walk, and stand for long hours at a time
• Excellent problem-solving skills
• Detail-oriented and highly organized