Team Assistant (Male) at Recore Limited

Our client, a multinational company in Lagos, has requested our services for the provision of Male Team Assistant to work with a Top Director.

Job Responsibilities

• Manage incoming enquiries and requests for time and information on behalf of the Director and respond on behalf of the Director as appropriate
• Manage calendar of appointments to effectively allocate the Director’s time and ensure all associated documentation is available as required
• Maintain effective time management and organization of the work conducted by the Director
• Assist with the preparation of presentations, reports, applications and publications
• Prepare, provide support for and attend various meetings, as required by the Director
• Organize travel and accommodation for trips made by the Director
• Processing of financial payments and expense reimbursements
• Extraction and collation of budget data
• Contributes to strategic planning of the Division.
• Provide ongoing monthly activity statements to the Director regarding status of activities and events
• Supports the Director on other operational activity as required.
• Liaise with and build effective working relationships and provide high level customer service with staff and external clients
• Work closely with other Administration staff as required ensuring teamwork
• Participate in special projects to continuously improve processes, tools, systems, and organization
• Day to day administrative duties as required including Providing support in arranging meetings, booking rooms, and taking minutes where required.
• Management of official correspondences
• Accurate word processing, data entry, maintaining and updating databases
• Actively participate in team meetings and activities
• Participate in objective setting, performance management, planning and implementing personal and career development activities
• Follow and demonstration of organizational values
• Comply with OH&S legislation and operate in accordance with established OH&S practice and procedures.
• Promote and contribute to a safe, secure environment for staff and visitors

Requirements

• Proven experience in a Multinational
• Minimum of 4 years significant experience as a Team Assistant, Executive Assistant or Personal Assistant who has worked with C-level executives in a Multinational
• First Degree in Business Administration or related field
• Relevant professional qualifications in business and/or administration and other related discipline
• Must be refined and poise in personlaity
• Demonstrated experience in an administration role supporting a multi-disciplinary team
• Experience working in a research, university, or health organization
• Proficient in the use of the Microsoft Office suite of products, including Word, Excel, and Outlook
• Excellent written, verbal, and interpersonal communication skills with a demonstrated ability to work with all levels of employees and management
• Working knowledge of SAP softwares
• Ability to prioritize and meet deadlines
• High attention to detail and accuracy with a strong focus on quality of work
• Ability to use initiative and strive for efficient and effective process improvements
• Understand the need for and demonstrate strict adherence to confidentiality
• Ability to be flexible and adaptable in the face of changing organizational priorities and ambiguous environments
• Reliability and demonstrated values aligned with the company’s goals