Purpose
Provide support to DRC Programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical and warehouse activities in accordance with the Operations Handbook and Program Manual with adherence to donor guidelines and procedures. The Warehouse Assistant will manage Warehouse and further provide support to DRC Programme teams in ensuring timely release of NFI and Consumables commodities for distribution to beneficiaries in camps and host communities. The post holders will be based in Maiduguri to provide support to DRC field operations.
Duties and Responsibilities:
Under the supervision of the SC Team leader, the holder of this position shall perform the following duties:
- Manage and maintain DRC’s warehouse facilities and emergency stockpiles to ensure rapid response capability for DRC operation.
- Supervise the receipt, inspection, storage, and dispatch of all incoming and outgoing goods, ensuring compliance with DRC’s warehouse and stock management guidelines.
- Maintain accurate records for all inventory movements, ensuring all documentation (GRNs, waybills, release orders, etc.) is properly completed, filed, and updated.
- Conduct regular physical stock counts and reconcile with warehouse records to prevent discrepancies.
- Ensure proper stacking, labeling, and segregation of items based on type, project, and donor, maintaining clear visibility and accessibility.
- Prepare and share monthly stock reports with the Supply Chain Team Leader and relevant departments.
- Monitor storage conditions to ensure commodities are preserved in good condition and report any damages or losses immediately.
- Coordinate dispatches with the logistics and programme teams to ensure timely delivery of goods to field locations and distribution points.
- Ensure that all warehouse premises, equipment, and commodities are kept secure and maintained in accordance with DRC safety and security procedures.
- Ensure all warehouse transactions are carried out in full compliance with DRC policies, donor regulations, and audit requirements.
- Support internal and external audits by maintaining clear, accurate, and traceable documentation for all inventory movements.
- Ensure proper archiving of warehouse documents (both soft and hard copies).
- Monitor expiry dates, shelf life, and the condition of stored goods and report issues to the Supply Chain Team Leader.
- Support field teams with timely release and tracking of goods for distribution and project implementation.
- Supervise and guide casual workers or loaders involved in warehouse operations, ensuring adherence to safety and security procedures.
- Communicate proactively with colleagues regarding any operational constraints or potential delays.
- Ensure that all stock handling activities adhere to DRC’s safety, quality, and accountability standards.
- Support Post Distribution Monitoring (PDM) or reconciliation exercises by providing accurate dispatch and receipt records.
- Promote a culture of transparency and accountability in warehouse operations.
- Immediately report any loss, theft, or damage of commodities to the Supply Chain Team Leader.
- Ensure compliance with warehouse hygiene, safety, and fire prevention measures.
The responsibilities listed above are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
Experience and technical competencies:
Essential:
- Minimum of 2 years’ experience experience in supply chain - Warehouse & inventory management.
- Experience(s) in Warehouse Management in a company, preferably INGO.
- Excellent computer skills in MS Word & Excel.
- Extensive experience in Asset Management (Procurement, Registration, Tracking and reparations/maintenance)
Desirable:
- Flexible & willing to work in a remote setting/field location.
- Understanding and experience of Warehouse security management.
- Experience of working in an (I)NGO
Education:
Bachelor’s degree OR Equivalent in Logistics, Warehousing, administration, business, IT, Engineering or other relevant field
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