Supply Chain Assistant - Mubi at Save The Children

ROLE PURPOSE:

• This role will support the Humanitarian Supply Chain officer to coordinate the setup and/or scale up of emergency response logistics functions in Yola and Mubi offices. The responsibilities will include, but not limited to, provision of support [Warehouse, Procurement (Buying only), Fleet and Assets] to all program activities in Yola and Mubi, supervision of national logistics staff/intern, coordination with Maiduguri office logistics in delivery of programme stocks, coordination with Logistics Sector on free storage, etc.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Role Dimensions:

• This role will support Yola Supply chain to coordinate the setup or scale up of emergency response Supply chain functions in Yola and Mubi.

KEY AREAS OF ACCOUNTABILITY:

• Coordinate with Program Managers/Budget Holders to ensure the needed support for program implementation is given with efficiency and effectiveness.
• Ensure that Save the Children minimum standards of logistics procedures, country and donor policies are implemented and adhered to in the area of responsibility.
• Assets – all purchased assets for the Yola and Mubi operations are recorded and updated in the Asset Register.

Warehouse and Stock Management

• SCI Warehousing – all programme stocks are received and recorded in TIM in accordance with the Purchase Order specifications, properly recorded in a timely manner, preserved in mint condition, organized according to type and homogeneity, and dispatched in line with program distribution plan.
• Logistics Sector Free Storage – coordinate with partner and PMs for the storage and dispatch of programme stocks. Ensure that Stock Reports are obtained in a weekly basis for records keeping.
• Fleet – all transport needs for staff and stocks are covered and vehicle records well-maintained.

Procurement (buying) 

• Ensure that all local purchases are only done from the pool of FWA and Prequalified suppliers. 
• Advise SC/Logistics on the Procurement Categories that need to be established for the Yola and Mubi programme operations.
• Lead on the supplier follow-up and ensure deliveries are in accordance with the terms outlined in Purchase Orders.
• Closely coordinate with Humanitarian Logistics Coordinator and Security Manager on the cargo/stock movement coming from Maiduguri Office.
• Lead and manage Logistics Intern/volunteer to ensure all deliverables are met efficiently, effectively and in a timely manner.

BEHAVIOURS (Values in Practice)

• Understanding humanitarian contexts and application of humanitarian principles
• Accountability – ensure efficient and transparent use of resources in line with Save the Children policies and procedures.
• Addresses difficult situations and makes tough decisions confidently and calmly.
• Maintains focus on delivery of timely and appropriate results using available resources; identifies and acts on issues and problems in area of responsibility.
• Maintaining and developing collaborative relationships
• Establishes clear objectives with teams and individuals, and monitors progress and performance.
• Operating safely and securely
• Identifies and communicates risk and threats and minimizes these for oneself and the agency.
• Takes measures to do no harm and to minimize risks for partners and the communities.
• Reduces vulnerability by complying with safety and security protocols set by the organization.
• Managing yourself in a pressured and changing environment:
• Keeps oneself emotionally stable when helping others.
• Remains effective and retains perspective in the face of difficult or demanding situations.
• Maintains ethical and professional behavior in accordance with relevant codes of conduct.
• Plans, prioritizes, and performs tasks well under pressure.
• Takes responsibility for own work and impact of actions.
• Leadership: Action; Thinking; Self; Inspiring; Developing Others
• Delivers results and always acts with the beneficiaries in mind.
• Anticipates current and future needs.
• Tailors' communication style to certain audiences
• Demonstrates approachability and trust by listening carefully to others and valuing their contributions, and making others feel comfortable by being open and honest about their thoughts and feelings

COMPETENCIES FOR THIS ROLE:

Delivering Results

• Takes personal responsibility and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/organization.
• Level required: Leading Edge

Problem Solving & Decision Making

• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.
• Level required: Leading Edge

Applying Technical & Professional Expertise

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.
• Level required: Accomplished.

Working Effectively with Others

• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

Level required: Accomplished

QUALIFICATIONS AND EXPERIENCE

Essential

• Education – a degree in logistics/supply chain or it equivalent  
• Minimum 3 years post NYSC prior experience in logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments
• Proven experience in al technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management and asset management (experience in communications and/or security is a plus)
• Experience of working in remote field bases with limited infrastructure
• Experienced in managing and supervising others in logistics.
• Ability to synthesize and analyze information, and make clear, informed decisions.
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management, and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Cultural awareness, with strong written and spoken communication and interpersonal skills in English.

Desirable 

• Technical experience/training in specific areas of logistics e.g. fleet mechanics, warehousing, procurement, and IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention e.g. Health, WASH, Food Security
• Working knowledge of local language(s)