Storekeeper at Medecins Sans Frontieres

Main Duties and Responsibilities

• Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities
• Supervising materials and goods orders and dispatch in order to ensure its rational use.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Assisting the line manager with preparation of the stock reports

MSF Section/Context Specific Accountabilities

• Participate actively in MSF emergency response to different disease outbreaks (Cholera, Yellow Fever, and other potential health hazards (internal displacement, influx of wounded patients) in the South East Region, being available to respond on short notice if needed.
• Maintain consistent up to date records of Lassa Fever, Yellow Fever, Cholera, and MCP stocks and properly inform and support owners about needs and actions to be taken regarding stock levels.

Minimum Required Skills and Qualifications:
Educational Qualification:

• Literacy essential
• Desirable secondary education and warehouse management related studies

Experience:

• Previous experience as storekeeper desirable
• Previous experience with an NGO or MSF is an asset.
• Knowledge of pharmaceutical and mechanical items will be considered an asset
• Previous experience with ERP software and good computer skills (e.g. Ms Office Suite) will be considered an asset
• Essential basic mathematics and use of measuring equipment
• Desirable, ability to do basic repairs

Language:

• Fluent in English and Igbo desirable

Other Abilities:

• Commitment to MSF priniciples and values
• Good team working skills and open-mindedness
• People management/supervising skills
• Awareness of and sensitivity to the local cultue, norms and practices
• Knowledge of the context of Ebonyi state
• Flexibility and the ability to adapt to and cope with rapidly and constantly changing circumstances
• Strong attention to detail is required.