Store Receiver at UPDC Plc

Key Responsibilities
Receiving and Verification:

• Receive all incoming goods and materials delivered to the premises.
• Verify that the quantity, quality, and specifications of items match the purchase order (PO), delivery note, and invoice. 
• Inspect goods for damages, defects, or discrepancies and immediately report any irregularities to the Store Supervisor or Procurement Officer.

Documentation and Record-Keeping:

• Ensure all receipts are properly documented with delivery notes, invoices, and receiving reports.
• Maintain accurate records of all items received, including batch numbers, expiry dates, and supplier details where applicable.
• Update inventory management systems promptly after goods are received.

Quality Control:

• Check perishable items (such as food and beverages) for freshness, temperature compliance, and proper labeling.
• Reject and document any items that do not meet required quality standards or specifications.

Coordination:

• Liaise with suppliers, purchasing department, and accounts for proper reconciliation of deliveries and invoices.
• Communicate effectively with department heads regarding delivery schedules and special items ordered.

Storage and Handover:

• Ensure received goods are handed over to the Storekeeper in good condition and stored in their designated areas.
• Assist in organizing and labeling items properly to maintain store orderliness.

Inventory Control:

• Participate in periodic stock counts and inventory audits.
• Report shortages, excesses, or obsolete items to the Store Supervisor.

Compliance and Safety:

• Follow standard operating procedures (SOPs) for receiving and storage.
• Ensure all hygiene, safety, and environmental standards are maintained during the receiving process.
• Maintain confidentiality and integrity in handling company property and supplier information.

Skills and Competencies

• Strong attention to detail and accuracy
• Good communication and documentation skills
• Basic knowledge of inventory and accounting systems
• Physical fitness for lifting and moving goods
• Ability to work under pressure and in coordination with multiple departments.