Store Controller at UAC Restaurants Limited

Job Objective:

• The Store Controller is responsible for managing all aspects of store inventory, ensuring the accuracy of sales and cash transactions, managing fixed assets, and overseeing power usage within the store.
• This role is pivotal to maintaining operational efficiency, financial accuracy, and cost-effectiveness across store operations. This role ensures that all operations align with company policies and standards to maximize operational efficiency and profitability.

Key Responsibilities:

Inventory Management

• Oversee the store’s inventory to ensure accuracy in stock levels and reduce discrepancies.
• Conduct regular stock audits, reconciliations, and cycle counts.
• Track and record all incoming and outgoing inventory, ensuring data accuracy.
• Coordinate with the procurement team to manage inventory restocking, returns, and damages.
• Establish and maintain robust inventory controls to prevent shrinkage, loss, or theft.

Sales Verification

• Verify daily sales reports to ensure accuracy between recorded sales and cash transactions.
• Monitor point-of-sale (POS) systems for accuracy and address discrepancies promptly.
• Liaise with the Finance team to ensure all sales are recorded accurately and reports are generated on time.
• Regularly review sales trends and recommend corrective actions if discrepancies are detected.

Cash Management

• Oversee daily cash flow operations, including cash collection, deposits, and reconciliations.
• Ensure all cash handling procedures comply with company policies and audit requirements.
• Manage safe handling of cash and resolve any discrepancies immediately.
• Prepare cash flow reports and maintain records for auditing purposes.

Fuel and Power Consumption Monitoring

• Track and monitor diesel, fuel, and power usage in the store.
• Record all fuel receipts, consumption rates, and ensure fuel stock levels are sufficient for store operations.
• Implement measures to optimize fuel and power usage, promoting cost savings.
• Generate and analyze fuel and power consumption reports and ensure they align with operational standards.

Fixed Asset Management

• Manage store fixed assets, including equipment, machinery, and furnishings, to ensure they are accurately recorded and maintained.
• Conduct regular inspections of fixed assets to assess condition, repair needs, and compliance with company standards.
• Monitor fixed asset movements and ensure timely updates to asset registers, including acquisitions, disposals, or transfers.
• Coordinate maintenance and repair schedules to minimize downtime and optimize asset utilization.
• Generate reports on fixed asset depreciation, valuation, and replacement needs for budgeting and management planning.

Reporting and Compliance

• Generate regular reports on inventory, sales, cash, and fuel/power consumption.
• Ensure compliance with company policies, procedures, and safety standards.
• Work closely with the Finance team as well as internal and external auditors to ensure full compliance with financial and operational controls.
• Address and resolve any audit findings, implementing process improvements to prevent recurrence.

Team Coordination and Support

• Coordinate with store staff, warehouse team, and suppliers to streamline inventory and sales operations.
• Train and guide team members on inventory and cash management best practices.
• Assist in special projects as directed by management to support operational efficiency.

Education/Knowledge, Skills, Attributes, Experience & Other Requirements

Functional Competencies/Requirements:

• Strong understanding of financial principles, audit procedures, and inventory control systems.
• Proficiency in MS Office (particularly Excel) and familiarity with POS and inventory management systems.
• Excellent organizational, analytical, and problem-solving skills, with attention to detail and accuracy.
• Strong communication and interpersonal skills, with the ability to work independently and as part of a team.

General Management Competencies/Requirements:

• Operational Efficiency
• Financial Acumen
• Communication Skills
• Problem-Solving Skills
• Customer Focus
• Time Management
• Innovation and Creativity
• Ethical Judgment

Educational Qualifications/Experience:

• Bachelor’s degree in finance, Accounting, or Related Field
• ICAN Certification or equivalent will be an added advantage
• 3+ Years of Relevant Work Experience.