Store and Inventory Manager at IO Furniture

Job Scope

• Inventory management- receiving, arranging, maintenance, sending and returns
• Inspection and quality assurance for locally produced and purchased supplies
• Maintaining accurate stock records using inventory management software in concert with physical count
• Monitor Inventory levels and raise request for restocking on low inventory or alarm on surplus inventory
• Managing stock returned for poor quality or damages
• Maintaining product samples received from Local and Foreign vendors
• General housekeeping of the warehouse
• Logistics management- packing, loading and offloading of goods
• Stakeholders management and effective communication with in and across teams.

Responsibilities
Inventory Management And Quality Control:

• Oversee maintenance of record of receipts as well as issuance of items that are going out of the store for accuracy and completeness- Stock taking
• Oversee reconciliation of physical stock with the stock in the system using the ERP software
• To oversee the arrangement of goods in an orderly system within the stock location system for easy access and fulfilment
• Carry out quality control and assessment on all purchased or received items and make recommendations where necessary
• Ensuring that all items in the warehouse are in good condition and are not exposed to any form of potential damage
• To create and maintain spreadsheets to report and analyze data also to prepare inventory reports (including periodic ageing analysis) for the store every end of month.
• To manage and organize coding of SKUs of available inventory
• Keeping track of reorder levels and ensuring timely reporting when the need arises
• Reporting any theft, damage or issues around available inventory by way of incidence report.

Housekeeping:

• Overseeing general housekeeping of the warehouse
• Close monitoring of the janitors with clear instructions especially around fragile items or boxes
• Carrying out routine checks on boxes to be sure that they are not harboring rodents or insects
• Periodic checks around old inventory to assess the condition and escalate where necessary
• Ensuring that the warehouse is inspected at the close of business- closing windows etc to avoid rain and other environmental hazards into the office and inventory.

Facility And Team Management:

• Asset management- Ensuring proper use of all office equipment in the store/warehouse office to include computers, printers, AC units and every other available asset
• Assigning tasks to the warehouse staff and ensuring accountability
• Managing all stakeholders (Customer service, procurement, logistics and senior management) to ensure that there are no communication gaps in planning, execution or reporting
• Close monitoring of all activities in the store/warehouse to include unauthorized visitors or vendors access.

Logistics:

• Supervising the loading and offloading process, the subsequent arrangement of all goods received
• Coordinating the shipment of goods from the store to the outlets or to clients in a systematic way that prevents damage of goods
• To ensure tracking of the goods for accountability and ensuring that the goods have been received in good condition
• Ensure that requisition for vehicles or buses are done in good time to avoid delay in delivery of goods.

Required Skills & Experience

• Bachelor's Degree in Accounting or related field.
• 4-5 years of experience in similar role
• Previous experience in e-commerce will be an added advantage.