Stock & Inventory Officer at Oolu Solar

Core Responsibilities
Warehouse Operations:

• Receive goods physically into the warehouse, ensure the quantity received of any product is same with the quantity ordered on purchase order
• Prepare products to be sent out of the warehouse, respecting the process and guidelines set (checklist and contract form included, waybills, ...)
• Ensure the stock is in the right place in the warehouse and in the right condition

Day-to-day stock management:

• Efficiently manage and track ALL incoming and outgoing stock in the warehouse
• Ensure the documentation of ALL deliveries and transfer to shipments as well as prepare detailed daily, weekly and monthly reports on inventory operations and stock levels.
• Communicate effectively with the sales field teams on their deliveries and promptly respond to their order requests. The requests include: replacements on batteries, movement of items on the ERP, etc.
• Ensure shipments are delivered by courier OTIF (on time and in full) without stock loss in transit and if there is reimbursement is requested.

Inventory reconciliation:

• Conduct daily, weekly and monthly stock reconciliation within the warehouse
• Responsible for daily and monthly inventory count in the warehouse and ensure no variance with physical inventory and ERP count

Receiving Stocks:

• Ensure deliveries are accompanied with the right documents, Purchase order, invoice and waybill if required
• Receive only quality products and reject if product does not meet standard ○ Document stocks as appropriate on receipt using GRN and forwarding invoice and GRN to finance for payment
• Ensure products received are arranged appropriately into the warehouse (New/Recycled, Components/Incomplete or KOs)

Returned stock management:

• Ensure any material (battery, SHS, ...) received from the field and brought back to the warehouse(s) is tracked and accounted for based on the reverse logistic procedure
• Ensure adherence to the SOP for forward logistics and also use the right documents for shipment processing

ERP Operations:

• Ensure all categories of goods received physically into the warehouse or shipped are also processed on the ERP.
• Ensure Design, implement and manage a system for monitoring the activities of warehouse to ensure effective control and mitigate risks of theft, loss of stock & working materials etc.
• Provide weekly reports to the management on all supply chain and operations, issues etc.
• Establish and promote best practices

Safety & Hygiene:

• Ensure daily monitoring of stock against theft, pilferage and obsolete inventory
• Maintain high level of health, hygiene and good housekeeping procedures
• Ensure high level of safety to prevent hazards from improper stacking/storage of products

Profile

• BSc / BA or HND in Logistics or relevant field
• Minimum of 3 years with proven experience in similar role
• Creative, Proactive and Dynamic Individual
• Good understanding of in-bound and out-bound logistics
• Enthusiasm for learning and continuous improvement of existing systems.