Stock Controller / Finance Officer at West Africa Vocational Education (WAVE)

Summary of Responsibility

• The Stock & Finance Officer will be responsible for financial management over both cash and stock assets at the site. This includes a variety of financial and bookkeeping duties according to established procedures and receiving, inspecting, storing and issuing merchandise for use in the sites.

Cinema Operations roles:

• Daily count of all cash items in both safes with the BM/CM, vouching it against the Cash Count Certificate, Close Out Sheet and Daily Sales Report from Sales Ticketing System and signing off the Safe Reconciliation Sheet and Bank Logs.
• Daily reconciliation of vouchers in safe, emergency tickets and all redemptions confirming validity and accuracy of transaction.
• Responsible for site POS’ with the Support Office Revenue Assurance Team by ensuring they are in good working condition, with the right POS bank mix ensuring availability of printing papers always.
• Management of site petty cash and approval rights with the BM/CM, petty cash retirement and reimbursement.

Revenue Assurance & Banking Roles:

• Daily review and vouching of previous day sales to ensure recorded sales are complete and accurate reconciling cash & card sales with VISTA with notes on observed variances in the DAILY CASH & POS report to Finance.
• Classification of all POS merchant copies by bank and report accordingly. Follow up with SO on resolution of charge backs with the banks and report eventual settlements.
• Daily spontaneous cash drops for team members and complete till reconciliation.
• Monthly cash count report/certificate to Finance/SO.
• Weekly petty cash expenses report to finance for onward posting.
• Responsible for cash evacuation/banking as directed. This includes cash preparation for bank pick-up and reporting to Finance on banking days.

Stock & Inventory Management Roles:

• Daily physical stock count and reporting
• Ensure that all items received from supplier are as specified in the local purchase order, right quantities and in good condition.
• Prompt update of stock activities on VISTA (receiving or return) entry on vista.
• Establish practical stock monitoring measures to avoid overstocking, aged stock and Stock-outs.
• Ensure proper storage of all items and report any facility and retail equipment faults that could lead to item damage.
• Source for third Party alternatives in the sites locality in the case of supply failures (especially for essential items like bread bun, NBC products etc.
• Responsible for stock Issuing at the site
• Carry out stock record keeping on daily basis. Effectively and orderly deployment of the stock cards.
• Responsible for stock document management and communication to the Support Office Team (upload on One-drive).
• Daily update of inventory worksheets, weekly and monthly report compilation

Other Duties:

• Support filling of statutory remittances and audit process in conjunction with SO.
• Relate with Finance on Fixed Asset replacement/ movement by reporting asset movement as necessary.
• Daily review of Audit by User report to determine user activities and monitor transaction delete frequency and investigate.

Education & Experience Required:

• Minimum of HND/B.Sc. with at least 2 years’ experience.
• Knowledge of accounting theories, principles, methods, practices, and terminology in a multidisciplinary and multi-functional environment.
• Job knowledge – In-depth knowledge about financial accounting principles and processes.