State Finance and Administration Officer at United Purpose (UP)

Job Purpose

• The project will take a market-based approach to increase access to improved sanitation, hygiene and MHH services, developing product solutions and approaches that are evidence-based and effective, to be demonstrated for scaling. It will work in ODF, and OD Local Government Areas (LGAs) of Bauchi, Jigawa and Ogun states, developing and demonstrating context-specific approaches.
• It will incorporate global expertise on MBS and build the capacity of local NGOs. The program will define how MBS can effectively be combined with CLTS to move households directly from OD to durable, at least basic levels of service and test how OD communities can be raised on the sanitation ladder by MBS, reducing common risks of ODF slippage.

The Role

• United Purpose (UP) is seeking a full-time State Finance and Administration Officer who will contribute to implementing activities for the project. This position will support the Country Finance and Administration Manager in effectively managing the project's finances (including budgets) ( State and LGA levels ) to ensure accuracy and deadlines are met.
• They will be a reference point for financial and administrative matters in the State and LGA.

Duties and Responsibilities

• Support sub grantees with setting up appropriate financial systems that fit UP/SHF requirements (including maintaining proper records of financial transactions) and identifying capacity gaps.
• To act as the key reference point for financial and Administration queries relating to project operation at both State and LGA levels.
• Preparation of monthly/quarterly forecasts and float requests.
• The utilisation of standard float retirement template.
• Understanding and utilisation of appropriate budget lines for each transaction.
• All other financial queries by sub-grantees
• Responsible for subgrantees floats and retirements to the extent of;
• Receiving accurate monthly float retirements and bank reconciliations from all subgrantees and feeding retirements into UP's ledger.
• Monthly and year-end verification of subgrantee balances
• Flagging up outstanding floats and bank reconciliations
• Support subgrantee's procurement process by being part of their procurement committee
• To work closely with HQ Abuja Finance Team
• Identifying capacity gaps and training needs of sub-grantees
• Implementing/embedding improved Grant/Finance management systems at the subgrantee level
• Preparation and drafting of monthly and annual budgets; and periodic forecasts based on sub-grantees requirements
• Monitoring of monthly and yearly budgets.
• Processing project transactions in the ledger.
• They provide financial management support to programme staff at state and LGA levels.
• Obtain authorisation/approval for staff retirements (from the Project Manager and SMT ) before processing on the ledger
• Obtain authorisation for staff float requests from the Project Manager and SMT
• Work closely with staff during planning for field activities.
• Support FAM on project Auditors - To liaise with auditors and provide them with the required information during the fieldwork of programme audits.
• Liaising with other UP Finance and Admin. staff, as may be necessary
• To carry out any other duties assigned by the Senior Management Team.

Qualifications

• Degree in Accounting, Finance or related degree. Part qualified Accountant, ideally studying to complete an accounting qualification.
• Knowledge of accounting concepts, principles, and techniques.
• Minimum five years' experience. Experience in the non-profit sector is a plus.
• Demonstrated proficiency in accounting system software and expertise in Microsoft Excel and report writing.
• Effective oral and written communication skills.
• Ability to work in a multicultural, diverse, and performance-related environment.
• Ability to work independently with minimal direction, handle large amounts of data, and meet deadlines.
• Ability to work well in a team environment and effectively with civil society organisations, donors, project staff, and other beneficiaries.

Experience:

• At least three years of relevant experience in Gender-related and WASH projects, funded by international donors.
• Experience with rules and regulations for non-profit organisations. Knowledge of donor financial reporting and donor procurement procedures.
• Good technical accounting skills. Experience in financial planning, bookkeeping practice and principle, knowledge of internal controls, general ledger, cash management and reconciliations, payroll processing and taxation. Understanding of financial reporting, measurement and analysis.
• Experience in working in multiple foreign currencies and understanding of foreign exchange hedging.
• Relevant knowledge and experience in an international and intercultural environment
• Proven track record of capacity building/training
• Solid knowledge and understanding of community-based approaches to development

Skills:

• Excellent planning, coordination, and prioritisation skills
• Strong facilitation, diplomatic, and interpersonal skills
• Good written and verbal communication skills - listening, presenting, discussing, reporting, putting views forward, and negotiating with confidence. Sensitivity to cultural and language differences
• Planning and Organisation – Able to prioritise within restricted resources to tight deadlines. Able to anticipate and adapt to change. Strong attention to detail. Ability to work independently with minimal supervision. Self-motivated to set initiatives and self-learn.
• Good computer knowledge with command of MS Office
• Ability to facilitate training for community-based organisations and government stakeholders
• Ability to work in a multicultural, diverse and performance-related environment
• A proactive approach to problem-solving
• Ability to work independently with minimal direction

Desirable

• Gender, intercultural and interfaith sensitivity.
• Willing to work additional hours at crucial times.
• Positive outlook and stand-alone disposition.
• Adaptable and responsive disposition relative to the demands and development of the programme.

Languages:

• Fluent in written and spoken English.
• Knowledge of Hausa and Yoruba (depending on location) is a plus.

What we Offer

• This position offers the opportunity to gain experience with an international NGO whilst receiving mentoring and learning on best practice global WASH approaches and issues. We provide a competitive salary and benefits package and, above all, a respectful and empowering working place.

Terms and Conditions

• Salary and Benefits: An attractive package dependent on the successful candidate's experience and qualifications.
• Duration of contract: One year with a yearly renewal of contract subject to performance and continued availability of funds.