Site / Project Coordinator (Medical Gas) at Vincintore Limited

Job Summary

• This role will be responsible for overseeing the daily activities on-site, managing subcontractors, and ensuring the successful execution of medical gas projects.
• The ideal candidate must have excellent project coordination skills, a strong understanding of medical gas systems, and the ability to effectively manage multiple stakeholders.

Responsibilities
Project Planning and Coordination:

• Collaborate with the project manager to develop project plans, schedules, and budgets for medical gas projects.
• Coordinate project activities, including site surveys, equipment installations, and system testing, ensuring adherence to project timelines and specifications.
• Monitor project progress, identify potential risks or issues, and proactively implement corrective actions as needed.

Subcontractor Management:

• Manage and coordinate subcontractors involved in the medical gas projects, including equipment suppliers, installation teams, and other trades.
• Evaluate subcontractor proposals, negotiate contracts, and ensure compliance with project requirements and safety regulations.
• Coordinate and schedule subcontractor activities, provide clear instructions, and monitor their performance to ensure quality workmanship and timely project delivery.

Site Management:

• Oversee all on-site activities, ensuring adherence to project plans, safety protocols, and regulatory standards.
• Coordinate deliveries, equipment logistics, and site access for subcontractors and project team members.
• Conduct regular site inspections to ensure compliance with project specifications, quality standards, and safety regulations.

Communication and Collaboration:

• Serve as a primary point of contact for stakeholders, subcontractors, and project team members regarding project progress, issues, and updates.
• Facilitate effective communication and collaboration between all parties involved in the medical gas projects, including engineers, contractors, and facility staff.
• Provide regular project status updates and reports to the project manager and other relevant stakeholders.

Documentation and Reporting:

• Maintain accurate and up-to-date project documentation, including project plans, change orders, RFIs, and other project-related correspondence.
• Prepare regular progress reports, including project milestones, budget status, and any deviations from the original plan.
• Ensure compliance with documentation requirements, including permits, safety records, and quality assurance documentation.

Quality Assurance and Compliance:

• Ensure that all medical gas installations and systems meet the required codes, regulations, and industry standards.
• Collaborate with the project team to develop and implement quality control measures and conduct inspections to ensure compliance.
• Address any non-conformance issues and implement corrective actions to maintain high-quality standards.

Qualifications and Skills

• Bachelor's Degree in Engineering, Construction Management, or a related field is preferred.
• Proven experience in project coordination or site management, ideally within the healthcare or medical gas industry.
• Strong knowledge of medical gas systems, including installation requirements, safety protocols, and regulatory compliance.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Effective communication skills, both written and verbal, with the ability to convey information clearly and concisely to diverse stakeholders.
• Strong problem-solving and decision-making abilities, with a proactive approach to issue resolution.
• Proficiency in project management software, MS Office Suite, and other relevant tools.
• Knowledge of relevant codes and standards such as NFPA 99, HTM 02-01, and ASSE 6000 is preferred.
• Ability to work effectively in a team environment and collaborate with various stakeholders.