Senior Virtual Executive Assistant at Phillips Consulting

Job Summary

• The successful candidate will be highly organized, can manage multiple priorities and can work in a fast-paced environment while upholding the privacy of confidential and sensitive information.
• Must demonstrate excellent interpersonal skills and show high ethical standards in the way he/she conduct work.

Job Responsibilities

• Perform administrative tasks including maintaining calendars, coordinating schedules, planning functions, making travel arrangements and managing accounts.
• Prepare internal and external communications including letters, professional communications and other related documents.
• Provide financial administration support including reconciliation of bank and credit card statements, processing contracts and invoices, as well as, preparing documents for approval and filing.
• Proactively anticipate needs and resolve matters in a timely manner.
• Perform work with a continuous improvement mindset identifying and recommending areas for improvement.
• Demonstrate interest in working on problems of diverse scope such as coordinating department all hands meetings and improving team operations
• Proactively engage and establish trust with org leaders and cross functional teams, learning the nuances of those groups and applying that to their everyday work
• Collaborate with Executive team on scheduling, exhibiting strong thorough communication with teammates
• Effectively manage the Executive calendar(s), which may include large, global recurring team meetings, note-taking and action item follow-up from meetings, materials preparation and agenda setting if needed
• Demonstrate good understanding of Executive's cadences and style, using best judgement when setting schedules and agendas
• Participate in (and occasionally manage) cross-functional organisational and admin team projects/events from initiation through delivery, determining corrective action for risks and obstacles
• Additional duties to support the team including professional and personal tasks as required.

Qualifications & Requirements

• University degree or post-graduate diploma or similar.
• 5+ years operating as an Executive Assistant supporting a variety of Executives and teams, preferably with C-level support experience
• A demonstrated ability to work with confidential information and operate with high ethical standards.
• Excellent organizational skills and attention to detail.
• Ability to be flexible and multi-task while working with competing priorities.
• Intermediate or expert level MS Office skills including Outlook, Word, PowerPoint and Excel
• Can exhibit extremely high attention to detail especially in operational responsibilities
• Highly organized, strong in prioritization and time management and capable of budget planning if needed
• Is a creative problem-solver, adapts well to change and can independently resolve any challenges through proposing and executing solutions
• Exhibits the drive to be results oriented and meet deadlines
• Proven ability to interact and communicate effectively at all levels within the organization, including senior management
• Strong supervisory and leadership skills.
• Excellent verbal and written communication and interpersonal skills

Salary
N200,000 - N300,000 monthly.