Senior Project Administration Assistant at IITA - International Institute of Tropical Agriculture

Ref: IITA-HR-NRS2020-023
Location: Ibadan, Oyo
Contract: 2-year renewable contract
Recruitment Type: National

Duties

• Make logistical arrangements for meetings, seminars, conferences, and duty travels (booking of flight and hotel, preparation of travel authorization (TA) requests, processing visa requests, and helping with payments of travel advances in case of need;
• Follow up with project partners to ensure field reports are submitted promptly;
• Develop and maintain an efficient filing system and database on project activities and stakeholders;
• Work with other team members and contribute to the preparation of technical and financial reports;
• Provide general project administrative support;
• Participate and document deliberations during project meetings;
• Perform any other duties as may be assigned by the Supervisor.

Qualifications

• B.Sc / HND in Arts, Social Sciences, or any other business-related discipline with a minimum of five (5) years' experience performing related roles.

Competencies
The ideal candidate must have:

• Ability to work in a multicultural international context.
• Ability to work under pressure and efficient with minimal supervision.
• Experience in the usage of computer, office software packages (Ms Word, MS Excel, and database application etc) and internet.
• Strong multi-tasking abilities, interpersonal communication skills, problem solving skills.
• Proven experience as an executive assistant or other relevant administrative support experience.
• Proactive approach to problem-solving with strong decision making-skills
• Professional level verbal and written communication skills.

Remuneration

• We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

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