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  • Posted: Sep 15, 2020
    Deadline: Sep 29, 2020
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    The International Institute of Tropical Agriculture (IITA) is one of the world's leading research partners in finding solutions for hunger, malnutrition, and poverty. Our award-winning research for development (R4D) addresses the development needs of tropical countries. We work with partners to enhance crop quality and productivity, reduce producer and consu...
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    Senior Project Administration Assistant

    Ref: IITA-HR-NRS2020-023
    Location: Ibadan, Oyo
    Contract: 2-year renewable contract
    Recruitment Type: National

    Duties

    • Make logistical arrangements for meetings, seminars, conferences, and duty travels (booking of flight and hotel, preparation of travel authorization (TA) requests, processing visa requests, and helping with payments of travel advances in case of need;
    • Follow up with project partners to ensure field reports are submitted promptly;
    • Develop and maintain an efficient filing system and database on project activities and stakeholders;
    • Work with other team members and contribute to the preparation of technical and financial reports;
    • Provide general project administrative support;
    • Participate and document deliberations during project meetings;
    • Perform any other duties as may be assigned by the Supervisor.

    Qualifications

    • B.Sc / HND in Arts, Social Sciences, or any other business-related discipline with a minimum of five (5) years' experience performing related roles.

    Competencies
    The ideal candidate must have:

    • Ability to work in a multicultural international context.
    • Ability to work under pressure and efficient with minimal supervision.
    • Experience in the usage of computer, office software packages (Ms Word, MS Excel, and database application etc) and internet.
    • Strong multi-tasking abilities, interpersonal communication skills, problem solving skills.
    • Proven experience as an executive assistant or other relevant administrative support experience.
    • Proactive approach to problem-solving with strong decision making-skills
    • Professional level verbal and written communication skills.

    Remuneration

    • We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

    Click here for more information (PDF)

    go to method of application »

    Project Assistant

    Ref: IITA-HR-NRS2020-024
    Contract: 1-year renewable contract
    Recruitment Type: National

    Duties

    • Be responsible for administrative functions such as hosting visitors, respond to inquiries, planning workshop/meeting, drafting correspondence and scheduling appointment, and general office management including managing office supplies inventory;
    • Be responsible for travel arrangement, hotel booking, facilitate procurement of necessary visa, and travel documentation for team members and partners;
    • Maintain basic financial records on projects implemented by IDH Nigeria;
    • Provide monthly and quarterly reports while getting approval to have viewing right to the budget;
    • Handle payment of all approved payments request and liaise with the banks;
    • Liaise with West-Africa Regional Administrator, IITA Finance Directorate, and other Units to ensure compliance with IITA procedure and timely response to requests;
    • Ensure accurate recording of minutes at a meeting;
    • Perform any other duties as may be assigned by the Supervisor.

    Qualifications

    • B.Sc / HND in Accounting, Finance, Economics, or any other business-related discipline with a minimum of three (3) years’ experience performing related roles.

    Competencies
    The ideal candidate must have:

    • Excellent computer skills with good knowledge of Excel, Word PowerPoint, and other MS office applications.
    • Excellent understanding of administrative function, budgeting and financial management procedure.
    • Excellent English reporting, written and oral communication skills.
    • Strong ability to co-ordinate, prioritize and organize workload; taking initiative and work under pressure.
    • Good team spirit and a team player.

    Remuneration

    • We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

    Click here for more information (PDF)

    Method of Application

    Use the link(s) below to apply on company website.

     

    Interested applicants should complete the online application attaching detailed Cover letter and Curriculum Vitae saved with their names in Microsoft word format. The application must include the names and e-mail addresses of three professional referees which must include the applicant’s current or previous direct Supervisor, professional colleague and evidence of current remuneration package.

    Note: IITA is an equal opportunity employer and is committed to building a diverse workforce. While all applications will be acknowledged, please note that only shortlisted candidates will be contacted.

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