Senior Operations Specialist at Cavista

Job Description

The Senior Operations Specialist will play a pivotal role in driving operational excellence and contributing to the overall success of Cavista Technologies.

The ideal candidate will have extensive experience in operations management, process improvement, and team leadership.

This role requires a strategic thinker who can streamline operations, enhance efficiency, and ensure compliance with industry standards and regulations.

• Supervise and manage front desk operations, ensuring a professional and welcoming environment for visitors and staff.
• Develop and implement operational strategies to optimize efficiency, reduce costs, and achieve company objectives.
• Manage relationships with external vendors and contractors, negotiating contracts and ensuring service level agreements are met.
• Assist in budget planning and management, monitoring expenses and ensuring operations remain within budgetary constraints.
• Provide high-level administrative support to executives, including calendar management, travel arrangements, and correspondence.
• Prepare regular reports and presentations for senior management, summarizing key operational metrics and achievements.
• Assist in HR-related tasks, including onboarding new employees and managing onboarding kits.
• Identify opportunities for process improvement and lead initiatives to enhance operational effectiveness.
• Collaborate with other departments (e.g., finance, HR, IT) to align operational processes with overall business objectives.
• Plan and coordinate company events, meetings, and conferences, including logistics, venue selection, catering, and attendee management.
• Manage day-to-day operations of the office facility, ensuring a safe, clean, and efficient work environment.
• Oversee inventory control processes, including tracking stock levels, ordering supplies, and managing storage facilities.
• Coordinate the procurement process for office supplies, equipment, and services.
• Analyze operational data and metrics to identify trends and areas for improvement

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or a related field; Master’s degree preferred.
• 6+ years of experience in operations management or a similar role, with a proven track record of success.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent interpersonal and communication skills, with the ability to interact professionally with employees at all levels.
• Strong problem-solving skills and attention to detail.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with ERP systems.
• Knowledge of procurement processes and vendor management best practices.
• Experience in event planning and project management is a plus.
• Certification in operations management or related field (e.g., PMP, Six Sigma) preferred.