Senior Human Resources and Administrative Manager at Phillips Consulting

Description

Our client, a leading indigenous oil and gas trading and logistic firm incorporated in Nigeria and engaged in the business of lubricant manufacturing and marketing, refined petroleum products trading and supply chain management is looking to recruit a highly skilled Senior Human Resources and Administrative Manager who will oversee the company’s Legal practices, processes, and strategies to achieve the overall corporate vision.

JOB DUTIES/RESPONSIBILITIES:

• Overseeing recruitment, selection and the onboarding process
• Managing the company’s appraisal system and conducting appraisal meetings
• Ensuring that the company’s procedures comply with employment regulations
• Managing and training the HR team
• Monitoring various aspects of an employee’s performance, such as attendance and sick leave
• Accessing the need for training and then designing and implementing training programs accordingly
• Handling any disciplinary processes and formal grievances
• Setting and reviewing pay structures and employee perks and benefits
• Hiring and training new administrative employees
• Evaluating the administrative department regularly and implementing improvements
• Setting up and taking notes during company meetings
• Performing inventory and ordering new office supplies
• Delegating specific projects to administrative employees
• Preparing and reviewing reports
• Liaising between administrative staff and senior management
• Evaluating administrative staff on an annual or biannual basis
• Distribute payment statements and gather signed receipts (digital or paper)
• Report on payroll expenses
• Ensure wages and tax/statutory withholdings comply with regulations
• Process wages and tax/statutory withholdings promptly
• Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal & external databases
• Oversee the KYC and onboarding process of existing and new clients
• Answer questions about compensation, benefits, taxes and insurance deductions

SKILLS AND QUALIFICATIONS REQUIREMENT:

• Qualification in Human Resources or Business Administration; Accounting knowledge will also be an asset
• Minimum of 7-10 years’ experience in Human Resources and Administrative positions
• Strong knowledge of employment and labor legislation
• Strong mathematics skills with an ability to spot numerical errors
• Ability to handle confidential information
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Experience working in the Entertainment and Oil & Gas industry will be a great asset
• Advance use of Microsoft Office 365 (Word, Excel, PowerPoint etc) as well as the ability and initiative to acquire additional skills and training as necessary
• Excellent interpersonal and communication skills (listening, written and verbal) with demonstrated ability to communicate with stakeholders at all levels, with a high degree of professionalism, tact, sound judgment, and confidentiality
• Ability to use HRIS application, reconcile, compute payroll, and remit statutory staff deductions
• Excellent organizational and time management skills, with the ability to accurately prioritize and effectively manage multiple tasks simultaneously in a fast-paced environment
• Supporting the development and implementation of HR initiatives and systems
• HR Credentials (e.g. PHR, CIPM)
• Excellent verbal and communication skills, including the ability to listen and effectively verbalize ideas
• Strong leadership skills to guide an HR team and support and motivate staff
• A solid understanding of the key principles of local and International employment law
• An ability to remain calm in stressful situations including during disciplinary hearings or staff conflicts
• Solid ethics and morals and sound judgment
• Thorough attention to detail
• Flexibility and openness to change
• Sensitivity and empathy
• Resourcefulness and excellent time management skills
• Ability to take initiative
• Ability to competently utilize administrative software
• Ability to work well in a group or independently
• Living close to Victoria Island will be a major advantage.