Senior Finance Officer at Breakthrough ACTION

Summary

The Senior Finance Officer under the direct supervision of the Deputy Director - Finance and the technical guidance of the Director, Finance & Administration and Baltimore based project Financial Analyst is responsible for all financial administration of all project activities in Nigeria.

Essential Duties and Responsibilities

• Prepare budgets for annual work plans and proposals in consultation with the Baltimore Financial Analyst (FA)
• Assist sub recipients in the preparation of budgets and financial plans for sub-awards
• Assist field office staff in developing program budgets and budget justifications to support project activities
• Prepare all project payments from the Imprest Account
• Review all purchase orders documentation to ensure compliance with JHU and USAID rules and regulations.
• Liaise with Banking officials to assure timely transactions and receipt of banking information on the project bank operations;
• Ensure proper authorization for all payments;
• Along with the Finance & Administration Director, actively seek out potential conflicts of interest, deviation from compliance and irregularities in procurement and financial matters and immediately flag to the Finance & Administration Director if identified.
• ·       Prepare bank and cash reconciliations
• Assist Regional Representative (if applicable), field office, and CCP project staff to track expenditures for programs and activities based on work plans and budgets;
• Enhance management systems and procedures for the country office;
• Trains CCP field office staff on financial management systems and procedures;
• Advise program staff on all financial related issues;
• Verify and review payment documents before they are submitted to the CD/COP to ensure compliance;
• Prepare journal entries and monthly financial reports, and ensure reports are sent to Baltimore on a timely basis;
• Prepare finance reports to Baltimore and respond to queries on monthly financial reports from CCP Baltimore;
• Makes field visits as necessary to provide technical financial support;
• Liaises with CCP/Baltimore Financial Analyst to prepare quarterly financial reports;
• Monitor Purchase Orders issued for sub awards, scrutinizes and authorizes invoices submitted for payments, and coordinates with Baltimore to track the funds paid to vendors and sub recipients;
• Coordinate with Baltimore Financial Analyst and other staff on financial related issues and obtaining approvals for payments above $3,000;
• Oversee the finance department and ensure that financial activities are carried in accordance with Generally Acceptable Accounting Principles (GAAPs), and International Financial Reporting Standards (IFRS);
• In accordance with the current JHPINI employee benefits scheme and strategy, process disbursements along with monthly salary and other staff benefits;
• Supervise the prompt and timely payment of local and country level statutory deductions and taxes;
• Maintain proper documentation for reference;
• Keep a record of tax invoices for VAT returns and maintains the VAT Tracking sheet to be submitted to USAID (from Baltimore);
• Perform other related duties as requested by the CD/COP and other management staff.

Supervisory Responsibilities

This position has direct supervisory responsibilities over the Finance Officers and Finance Assistants.

Minimum Qualifications & Experience

Bachelor’s degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field). Minimum of 8-10 years’ NGO experience is required. Hands-on experience using Accounting softwares like Quick-books is required for this role. Experience implementing USAID funded projects in Nigeria is highly valued.

Languages Skills

Must be fluent in English.