Senior Finance Manager at Jhpiego - John Hopkins University

Job ID: 2022-4745

Overview

• The Senior Finance Manager (SFM) reports to the Director of Finance and Operations (DFO) and will be responsible for providing the sound financial management oversight over assigned projects.
• S/He will oversee local financial, compliance and contractual aspects of assigned projects and work closely with DFO and project staff to ensure accurate financial and contractual reporting of projects.
• The SFM will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.
• S/He will be responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and book-keeping system required to assure the integrity and effective performance of project financial operations.

Responsibilities

• Financial planning, budgeting and reporting for assigned Jhpiego active projects.
• Provide guidance to the program teams (including sub-awardees) regarding the financial requirements of projects
• Perform sub-award field monitoring visits and capacity building as needed
• Implements and oversees accurate financial reporting and reimbursement process in accordance with Jhpiego's established financial system.
• Prepares monthly financial report by using the agency’s finance software, i.e. QuickBooks Enterprise (QBE) and ensure accuracy and timely submission to HQ.
• Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, analyze, and format data and/or reports
• Ensure financial management systems provides accurate, current, and complete disclosure of financial transactions
• Closely monitors cash flow and assures budgets are followed so spending is on track
• Designs and implements sound internal controls by implementing recommendations from compliance reviews
• Implements and guide staff on policies and procedures and lead trainings, as needed
• Reviews disbursements and payroll for authenticity and accuracy
• Provides assistance, as needed, to local sub grantees on financial compliance and reporting
• Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to
• Prevents over or under-expenditure of budgets,
• Ensures proper safeguards of funds and ensures compliance with established USG and Jhpiego’s global financial, accounting and administrative procedures.
• Leads the development, monitoring, and review of project budgets
• Reviews monthly financial analysis and budget vs expense reports to determine reasonableness of variances and take appropriate actions, as required
• Ensures reasonableness of financial projections
• Makes in-country budget adjustments and other cost improvement measures, as required.
• Ensure sufficient funds are available at all times to meet project needs
• Reviews monthly bank reconciliations to ensure balance sheet reconciles to organizational financial records
• Serves as part of Jhpiego’s liaison with banking officials
• Ensure financial records are properly maintained and readily available during audits and all third-party reviews such as those by donors and regulatory bodies
• Ensure that in-country legal and statutory requirements (i.e. VAT/Tax reporting, filing tax returns, pension remittances etc.) are fully complied with
• Reviews, reconciles and monitors all project accounts, including major program operating accounts
• Determines updated monthly project accruals and projections to support forecasting accuracy and program completion, as required.
• Ensures sound accounting records are available with sound document retention system in place at all time
• Regularly reviews accounting transactions within delegated authority to ensure costs are allowable and reasonable
• Regularly reviews QBE: review of balance sheet, aging analysis, detailed GL, expenditure by Internal Order Numbers (IONs) etc
• Review monthly QBE replenishment request
• Works collaboratively with the Director of Finance and Operations to ensure proper project and financial reporting, spending and compliance with project terms and conditions.
• Ensure that USAID and other donors’ resources are appropriately directed to program priorities and are in line with program work plans.
• Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy.
• Provides financial and line management oversight to finance officers in Abuja office and technical support to finance teams in field offices.
• Preforms other projects related activities as assigned by the supervisor

Required Qualifications

• Degree in Accounting, Finance, Business Administration or its recognized equivalent
• MBA in Accounting or professional qualification (CPA, ACCA or recognized equivalent) is required.
• Minimum of 10 years relevant experience in financial accounting.
• Previous work within an International NGO at managerial level
• Knowledge of institutional donors (United Nations, USAID/CDC, DFID, etc.) regulations, procedures and requirements a plus.
• Hands-on experience in using QuickBooks accounting software
• Experience in using budget management software for analysis and reports

Salary Range
N1,170,000 - N1,300,000 Monthly (Gross).

Benefits:
Jhpiego offers a comprehensive employee benefits package including:

• Medical and dental plans
• Paid vacation
• Holidays and sick leave
• Personal accident insurance
• 403(b) retirement plan
• Life and disability insurance
• Travel insurance
• Education assistance plan and more.