Senior Buyer / Contract Manager at Greenville Liquefied Natural Gas Co. Ltd

About the job

• Prepare and maintain an up-to-date list of qualified contractors/suppliers/Orders/contracts with updated information in order to perform market studies w.r.t prices and performance; analyze and assess all possible answers from the market
• Participate in the validation of the contract's strategy through:
• Arranging and attending regular Contracts & Procurement Meetings -
• Pre-qualifying bidders -
• Contributes and ensures criteria for evaluation are apt
• Creation of commercial documents -
• Preparation and issuance of call for tender to contractors and suppliers from the qualified bidders list -
• Ensure the preparation and send out the invitations to bid to:
• Verify the alignment with HSE clauses, Company rules, Procedures, Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions.
• Verify the Terms & Conditions (standard, general and financial)
• Participate in the establishment of the technical, contractual and commercial agreements of complex contracts
• Conduct the Terms & Conditions bid analysis and negotiation.
• Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the Lead or Head of Department.
• Participate in Recommendation to award (RTA) by evaluating all the offers received and submitting QCS to HOD for approval.
• Handle the approval from authorities, clarification of rights and obligation of signing parties and the signature process of formal documents.
• Ensures that the contracts are created in SAP to ensure effective use of tools and systems for optimum productivity.
• Ensure the handover of signed off contracts to the Contractor/Supplier.
• Assist the head of Department in the settlement of claims and lawsuits as and when it arises by proposing strategies and actions and participating to the negotiations.
• Monitor contractor’s performance, promoting and attending service quality meetings, claims, amendments and contract renewal discussions with contractor/Supplier and manage and maintain a network with internal or external Stakeholders such as NAPIMS, NCD, Department of Petroleum Resources, etc.

Purchasing Activities

• Handles Purchases in the designated through PR assignment.
• Analysis all Purchase Requisitions for adequate material specification, budget authorizations and cost centres to which the purchases are being charged.
• Reviews all PRs assigned, Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, ensure the use of e-sourcing tools.
• Answer to tenderers requests for clarification.
• Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions.
• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company.
• Pay attention to the General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.
• Organize and lead negotiations with suppliers associated with award and performance of POs.
• Where applicable to clearly state in purchase orders QA/QC requirements (in the form of Mill/Test Certificates, MSDS, other certificates).
• Ensure the follow-up of purchase orders until complete reception and payment.
• Ensure rapid. accurate and correct validation of PO’s.
• Ensure reception of acknowledgement of receipt for POs from suppliers.
• Ensure Suppliers’ deliveries on time.
• Follow-up of goods receipt until affiliate’s central or other warehouses.
• Negotiate and solve all changes leading to amendment suppliers/contractors.
• Clarify discrepancies between material received and orders, if any with suppliers.
• Input all purchase data in SAP.
• Publishing regular MIS reports to all stakeholder as per the direction HOD

Qualifications

• Bachelor’s degree in engineering. A master's degree in management (preferably Supply Chain/Materials management) will have an added advantage.
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Min 15 years' experience in Contracts & Procurement function of Oil & Gas industry for Senior Buyer/Lead Buyer or Contracts Manager.
• Demonstrable general knowledge and understanding of Technical, commercial, legal and insurance issues affecting the company in general.

Other Skills

• Proven Integrity, Co-operation to the team and Flexible in approach
• Adaptable to circumstances, patience,
• Dedicated to profession, regularity, Hard & Teamwork
• Good communication
• Analytical skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Problem-solving abilities.
• Commitment to continuous improvement and professional development.

Must have skills

• Engineering degree
• Deep technical and commercial tendering knowledge
• Knowledge of legal and insurance elements of contract management
• Contract administration skills
• Proven integrity and high ethical values
• Deep knowledge of contract laws
• Strong Negotiation skills
• Good communication skills
• Dedicated to profession, regularity, Hard & Teamwork
• Analytical skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Problem-solving abilities.
• Commitment to continuous improvement and professional development.
• Conflict resolution
• Customer service
• Regulatory Compliance