Senior Asset Management Assistant at United Nations High Commissioner for Refugees (UNHCR)

The Senior Asset Management Assistant will perform asset management functions in accordance with the prevailing rules and regulations pertaining to management of Property, Plant and Equipment (PPE).
The incumbent is normally supervised by an Asset Management Officer/Associate who defines the work objectives and provides regular advice and guidance. The contacts of the incumbent will include providing operational assistance to Field Operations for management of their assets focusing particularly on supporting disposal of assets. Hence, the incumbent will have regular contacts with Field Operations, Asset Management Unit and other HQ entities. The Senior Asset Management Assistant may also have contacts with external counterparts such as auctioneers and other service providers. Furthermore, the incumbent will assist the Asset Management team to monitor and report on asset management issues.

Duties

• Organize the administration of assets auctions in order to be completed in a manner that maximizes revenue for UNHCR.
• Take part in frequent assets disposal and set-up missions within the Area of Responsibility (AoR).
• Facilitate identification, assessment and selection of vendors (Auctioneer) within the AoR, based on their capability for delivering the best services and cost effectiveness to UNHCR.
• Liaise with UNHCR operations to ensure vehicle accidents and damage are reported and processed in accordance with the prevailing Asset Management rules and regulations.
• Report on income from sale of assets in cooperation with relevant counterparts.
• Coordinate with the operations and maintain an efficient system for the resolution of asset management issues in support of UNHCR's users.
• Assist with the coordination of asset management activities to ensure that UNHCR's assets are repaired through effective application of the GFM insurance provisions.
• Maintain accurate and comprehensive records on asset management activities and provide reports as and whenever requested.
• Analyse disposal requisitions to ensure that specifications, disposal dates and other requirements are in order.
• Assist in the evaluation of service providers and provide advice to UNHCR operations on asset disposals.
• Prepare or assist with the preparation of Transfers of Ownership, Disposals, etc. in order to streamline the asset disposal process in relevant systems.
• Monitor the quality and accuracy of asset-related data in the relevant business systems.
• Compile and analyse statistical information in asset-related matters assisting the development of plans and adequate decision making.
• Implement effective asset management, regularly monitor the asset/fleet pool, in order to save cost and safeguard the investment of the Organisation.
• Facilitating receipt, inspection, registration & marking of PPE and provide support with the organisation of their physical verification.
• Draft of Right of Use and Transfer of Ownership agreements for signature, if requested.
• Draft disposal forms and cases for the Asset Management Board and organise the disposal of PPE complying with Asset Management Board decisions.
• Monitor the compliance of operations with relevant UNHCR regulations, rules and procedures related to asset management. Report non-compliance to the supervisor.
• With oversight from the supervisor liaise with UNHCR offices on the disposal methodology to ensure that vehicle assets are mandatorily sold after five-year usage period.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

• For G5 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses

• HCR Supply Chain Lrng Prog
• (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

• Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.