Secretary at Woodgate Structure Limited

Job Description

• A Secretaryprovides administrative and clerical support, typically to managers or executives, by managing correspondence, scheduling appointments, organizing files, preparing documents, and handling phone calls.
• They also may take meeting minutes, maintain contact lists, and assist with various office tasks.

Key Responsibilities

• Administrative Support:
  • Answer and direct phone calls, take messages, and handle incoming/outgoing correspondence.
• Scheduling:
  • Organize and schedule meetings, appointments, and travel arrangements.
• Document Management:
  • Prepare documents, reports, and presentations;organize and maintain files.
• Communication:
  • Draft emails, memos, and other correspondence;ensure clear and professional communication.
• Office Operations:
  • Maintain office supplies, order equipment, and assist with general office tasks.
• Support:
  • Provide administrative support to staff, including onboarding and training.

Requirements

• Candidates should possess an HND / Bachelor's Degree in related fields with 3 - 4 years work experience.

Skills:

• Communication: Strong verbal and written communication skills.
• Organization: Excellent organizational skills and attention to detail.
• Technical: Proficiency in Microsoft Office Suite and other relevant software.
• Problem-solving: Ability to prioritize tasks, manage time effectively, and troubleshoot issues.
• Interpersonal: Ability to interact professionally with colleagues, clients, and visitors.