Secretary at PHR Solutions Limited

Job Responsibilities

• Respond to calls and reroute them as needed.
• Organize new meetings and appointments and oversee the daily, weekly, and monthly agenda.
• Prepare and disseminate correspondence, memos, and forms.
• File and update the contact information of employees, customers, suppliers, and external partners.
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Make travel arrangements.
• Document expenses and hand in reports.
• Point of reference for all queries, concerns, or requests, and an integral part of the company’s workforce.
• Undertake occasional receptionist duties.

Job Requirements

• BSc, HND, or its equivalent.
• 1 - 3 years relevant work experience.
• Proven track record as an administrative assistant or secretary
• Knowledge of office organization and optimization techniques
• A strong capacity for time management and multitasking
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office.