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  • Posted: Dec 1, 2021
    Deadline: Dec 9, 2021
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  • The African Union is a continental union consisting of 54 countries in Africa.
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    Secretary - ACHPR

    Requisition ID: 850
    Location: Banjul, Gambia
    Organization: African Union Commission - AUC
    Reports to: Senior Administration and Human Resources Officer
    AU Organ: African Commission on Human and Peoples’ Rights
    Job Grade: GSA4
    Contract Type: Regular

    Purpose of Job

    • Provides secretarial and clerical support services for the operations of Human Resources unit in line with approved annual work plan for the Unit.

    Main Functions

    • Implements secretarial activities as scheduled and agreed.
    • Assists in the follow up on logistical arrangements, activity implementation and provision of updates.
    • Liaises effectively with internal and external stakeholders.
    • Follows up meeting decisions and correspondence outcomes and ensures their implementation.
    • Prepares routine office communication and assists in compiling data and information for reporting purposes.
    • Assists in the creation, improvement and maintenance of record and retrieval systems
    • Follows up on provision and maintenance of office facilities and materials.

    Specific Responsibilities

    • Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors
    • Drafts responses to routine correspondences for the signature of the supervisors
    • Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures
    • Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents
    • Answers and screens telephone calls/E-mail messages and ensures follow up with supervisors and partners
    • Keeps an up to date diary of appointments for supervisors and other senior staff of the division
    • Keeps equipment in use in good condition and reports on defects for maintenance and other necessary action
    • Provides day to day routine administrative support to various work units of the assigned Units
    • Ensures the reception area is properly arranged, clean and tidy all the time
    • Performs any other relevant duties as may be directed or required.

    Academic Requirements and Relevant Experience

    • Must hold Bachelor’s Degree in Administrative Services, Office Management, Secretarial and related studies from an accredited University with two (2) years of relevant secretarial experience in a Government, public sector or international organization, or
    • Diploma in Administrative Services, Office management, Secretariat and related studies from an accredited University with 3 (Three) years of relevant secretarial experience in a Government, Public sector or International organization.
    • Typing Speed: 50 words per minute.

    Required Skills:

    • Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
    • Sound planning and organisational skills
    • Good interpersonal skills
    • Strong communication ability both orally and in writing
    • Proficiency in one of the AU official working languages (French or English) and  fluency in another AU language(s) is an added advantage.

    Leadership Competencies:

    • Flexibility
    • Risk Awareness and Compliance.

    Core Competencies:

    • Teamwork and Collaboration
    • Accountability awareness and Compliance
    • Learning Orientation
    • Communication skills.

    Functional Competencies:

    • Trouble shooting
    • Job Knowledge Sharing
    • Task Focused
    • Continuous Improvement Awareness

    Tenure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Remuneration
    Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    Method of Application

    Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

    Interested and qualified? Go to African Union(AU) on jobs.au.int to apply

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