Secretary - ACHPR at African Union(AU)

Requisition ID: 850
Location: Banjul, Gambia
Organization: African Union Commission - AUC
Reports to: Senior Administration and Human Resources Officer
AU Organ: African Commission on Human and Peoples’ Rights
Job Grade: GSA4
Contract Type: Regular

Purpose of Job

• Provides secretarial and clerical support services for the operations of Human Resources unit in line with approved annual work plan for the Unit.

Main Functions

• Implements secretarial activities as scheduled and agreed.
• Assists in the follow up on logistical arrangements, activity implementation and provision of updates.
• Liaises effectively with internal and external stakeholders.
• Follows up meeting decisions and correspondence outcomes and ensures their implementation.
• Prepares routine office communication and assists in compiling data and information for reporting purposes.
• Assists in the creation, improvement and maintenance of record and retrieval systems
• Follows up on provision and maintenance of office facilities and materials.

Specific Responsibilities

• Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors
• Drafts responses to routine correspondences for the signature of the supervisors
• Receives guests/visitors/staff and provides them with basic information on relevant issues and procedures
• Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents
• Answers and screens telephone calls/E-mail messages and ensures follow up with supervisors and partners
• Keeps an up to date diary of appointments for supervisors and other senior staff of the division
• Keeps equipment in use in good condition and reports on defects for maintenance and other necessary action
• Provides day to day routine administrative support to various work units of the assigned Units
• Ensures the reception area is properly arranged, clean and tidy all the time
• Performs any other relevant duties as may be directed or required.

Academic Requirements and Relevant Experience

• Must hold Bachelor’s Degree in Administrative Services, Office Management, Secretarial and related studies from an accredited University with two (2) years of relevant secretarial experience in a Government, public sector or international organization, or
• Diploma in Administrative Services, Office management, Secretariat and related studies from an accredited University with 3 (Three) years of relevant secretarial experience in a Government, Public sector or International organization.
• Typing Speed: 50 words per minute.

Required Skills:

• Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
• Sound planning and organisational skills
• Good interpersonal skills
• Strong communication ability both orally and in writing
• Proficiency in one of the AU official working languages (French or English) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Flexibility
• Risk Awareness and Compliance.

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communication skills.

Functional Competencies:

• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.