Request for Proposal (RFP) for the Procurement of Intuit QuickBooks Enterprise and Hosting Services at Civil Society Scaling-Up Nutrition in Nigeria (CS-SUNN)

Background

The Civil Society Scaling-Up Nutrition in Nigeria (CS-SUNN) is a non-governmental, non-profit alliance of organizations with a shared vision to transform Nigeria into a country where every citizen has food and is nutrition secure. CS-SUNN pursues this lofty goal by engaging government and non-state actors to raise awareness and sustain commitment and actions to tackle undernutrition in Nigeria effectively. 

To enhance our financial management and reporting capabilities, we seek a robust accounting solution with remote accessibility and comprehensive support services.

Scope of Work

The selected vendor will be responsible for the following:

Procurement of QuickBooks Enterprise 

• License for six (6) users, with scalability for future upgrades.

Hosting Services

• Secure, cloud-based hosting for seamless remote access.
• Backup and disaster recovery solutions.
• 24/7 technical support for hosting services.

Installation and Setup

• Installation and configuration of QuickBooks Enterprise on the hosted platform.
• Integration with existing systems, if necessary.

Training

• Comprehensive training sessions for six (6) staff members.
• Training materials and ongoing user support post-installation.

Annual Maintenance

• Software updates and patches.
• Technical support for troubleshooting issues.
• Regular performance checks and hosting maintenance.

Requirements and Qualifications

Vendors must meet the following criteria:

• Authorized reseller of Intuit QuickBooks products.
• Demonstrated experience in implementing and hosting QuickBooks Enterprise.
• Ability to provide comprehensive training and user support.
• Proven track record of providing maintenance and support services.

Proposal/Quotation Requirements & Evaluation Criteria

• Proposals should include a validity period and the following:
• Full detail of individual/company’s profile: 5%
• Evidence of Payment of taxes/Tax Identification Number -5% 
• Evidence of execution of similar job(s) in the past – 30% 
• Methodology/Approach for installation, training, and maintenance: 10%
• Evidence to show accreditation as a licensed web hosting individual/organization: 20% 
• Financial Proposal: 30%
• All vendors must submit the cost breakdown in a tabular format for software licenses, hosting services, training, and annual maintenance.