Receptionist at Fadac Resources

Job Responsibilities: 

• Serve as the first point of contact for all visitors, clients, and guests, welcoming them professionally and warmly in alignment with Sunbeth Energies\' brand values. 
• Manage the reception area, ensuring it is always clean, organized, and professionally presented. 
• Operate the telephone switchboard, answering, screening, and directing calls promptly and courteously. 
• Ensure visitors are comfortable while waiting and offer refreshments as appropriate. 
• Coordinate meeting room bookings and prepare meeting spaces for internal and external meetings, including equipment, materials, and refreshments setup. 
• Assist in the coordination of office supplies and stationery, including monitoring stock levels and raising requisitions for replenishment. 
• Support the coordination of staff welfare initiatives, including refreshments, snacks, and break area maintenance. 
• Assist with document preparation, photocopying, scanning, binding, and filing. 
• Maintain an organized filing system for administrative records and documents. 
• Support the coordination of company events, town halls, and meetings, including logistics and attendee management. 
• Monitor and report any facility issues (lighting, air conditioning, plumbing, cleaning) to the Administration Lead for prompt resolution. 
• Liaise with cleaning staff to ensure the reception and common areas are maintained to high standards. 
• Receive and relay information accurately between departments and external parties.
• Assist in emergency evacuation procedures, including knowing the evacuation plan and guiding visitors during drills or actual emergencies. 
• Report any safety hazards or incidents observed in the reception or common areas immediately. Maintain awareness of fire exits, assembly points, and first aid kit locations. 
• Support the HR and Administration teams with filing and documentation as needed. 
• Embody the Sunbeth Energies brand values in all interactions, demonstrating professionalism, courtesy, and a positive attitude. 
• Present a professional appearance in line with the company dress code and grooming standards. 

Job Requirements:

• Minimum of 2-4 years of experience in a receptionist, front desk, or administrative support role. Experience in the Oil & Gas, Energy, or professional services sector is an advantage. 
• Experience in a fast-paced corporate environment with high-volume visitor and telephone traffic is preferred. 
• Bachelor\'s degree or Higher National Diploma (HND) in any discipline. 
• A degree in Office Technology Management, Secretarial Studies, Business Administration, or a related field is an advantage. 
• Professional certifications in front office management, customer service, or secretarial studies are an added advantage.