Receptionist at Ascentech Services Limited

Job Description

• We are seeking a highly professional and organized Receptionist to join our team.
• The ideal candidate will have 2-3 years of experience in a reception role with basic knowledge of administrative works and a proven ability to manage front-office responsibilities while providing exceptional service to clients, visitors, and staff.
• As the first point of contact for all guests and incoming communications, you will be integral in ensuring a smooth, efficient, and professional atmosphere within the office.

Key Responsibilities

• Greet visitors and clients in a courteous and professional manner, ensuring a positive first impression of the organization.
• Answer, screen, and direct phone calls promptly and professionally, forwarding inquiries to the relevant departments or individuals.
• Manage and schedule meetings, appointments, and travel arrangements for staff members.
• Maintain an organized and welcoming reception area, ensuring it is tidy and presentable at all times.
• Handle incoming and outgoing mail and packages, ensuring timely distribution.
• Assist with general office administrative duties, including filing, data entry, and office supply management.
• Support event coordination and other special projects as required by the team or management.
• Ensure office security by following established procedures for visitor check-ins, issuing passes, and maintaining access logs.
• Provide administrative assistance to various departments as needed, contributing to the smooth operation of office functions.

Requirements

• Candidates should possess an HND / B.Sc qualification
• 2-3 years of experience in a receptionist or administrative support role.
• Excellent communication and interpersonal skills, both written and verbal.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High level of professionalism and customer service orientation.
• Strong attention to detail and the ability to maintain accuracy in all tasks.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and prioritize tasks effectively.