Purchasing Officer at Hilton Worldwide

Job ID: HOT08419

Job Description

• The Procurement officer will procure goods, works and services in compliance with procurement policies.
• He or she collects pro-forma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.
• Once the purchase order has been completed, the procurement assistant will follow up to assure/ensure delivery.
• He or she maintains procurement data including supplier list and standards of goods, works and services, and ensures the effectiveness of procurement in timely and cost effective manner.

Key Responsibilities

• Assist with the preparation of a procurement plan
• Liaise with user departments to determine their product and service needs
• Receives approved Purchase Requisitions (PR) for procurement of goods, works and service
• Tracks all PRs and determine price competitiveness without sacrificing/compromising quality or delivery times
• Identifies and researches potential new suppliers
• Responsible for collection of proforma invoices and presents to the supervisor for further processing or approval
• Inquires immediately for more specifications from requesting department if the purchase request is not clearly specified and completed
• Assist in conducting vendor sourcing and documentation of vendor documents
• Ensures that purchases are made in the best interests of the company
• Assures/ensures delivery and pickup of PO for collection of goods
• Prepares weekly procurement status report and submits to the supervisor.

Qualifications / Knowledge

• HND / B.Sc in any Business, Finance or Science related degree.

Experience:

• 3 - 5 year's experience in procurement or other supply chain management related field.
• Preference for a background in Hospitality.
• Knowledge of Materials Control software is an added advantage.

Skills:

• Planning and scheduling skills
• Excellent interpersonal skills, demonstrated ability to interact professionally with a culturally diverse staff, suppliers and consultants.
• Ability to work independently
• Excellent written and oral communication, in English
• Excellent grasp of Microsoft Office tools.