Purchasing and Supply Officer at Deloitte

Job Purpose

The Purchasing and Supply Officer is responsible for managing procurement activities to ensure the timely and cost-effective acquisition of goods and services required for the organization. The role involves sourcing vendors, negotiating contracts, and ensuring compliance with procurement policies and regulations.

Core Responsibilities:

Procurement Planning and Sourcing:

• Develop and implement procurement plans to meet organizational needs in a timely manner.
• Conduct market research to identify reliable suppliers and assess market trends.
• Prepare and issue requests for quotations (RFQs) and tenders in line with procurement policies.
• Evaluate supplier bids based on cost, quality, and delivery timelines.

Vendor Relationship Management:

• Establish and maintain strong relationships with vendors and suppliers.
• Negotiate favorable terms and conditions to achieve cost savings.
• Monitor vendor performance and address any issues related to quality or delivery.
• Maintain a database of approved suppliers and regularly review their performance.

Inventory and Supply Chain Management:

• Monitor inventory levels and ensure timely replenishment to avoid stockouts.
• Coordinate with internal departments to forecast demand and plan purchases accordingly.
• Ensure the storage and distribution of goods comply with organizational standards.
• Optimize supply chain processes to reduce lead times and costs.

Contract and Compliance Management:

• Draft, review, and manage procurement contracts to ensure compliance with legal and regulatory requirements.
• Maintain accurate records of all procurement transactions for auditing purposes.
• Ensure adherence to organizational policies, procurement guidelines, and ethical standards.
• Address and resolve any compliance-related issues in the procurement process.

Process Improvement and Cost Optimization:

• Identify opportunities to streamline procurement processes and enhance efficiency.
• Implement best practices in purchasing and supply chain management.
• Develop strategies to reduce procurement costs without compromising quality.
• Monitor and report on key procurement metrics to inform decision-making.

Risk Management:

• Identify risks in procurement activities, such as supplier dependency or delays.
• Develop contingency plans to mitigate supply chain disruptions.
• Ensure the availability of critical supplies during emergencies.
• Monitor market conditions to anticipate risks and adjust procurement strategies.

Reporting and Stakeholder Collaboration:

• Prepare regular reports on procurement activities, including cost analysis and supplier performance.
• Collaborate with finance, operations, and clinical teams to ensure procurement aligns with organizational goals.
• Provide stakeholders with updates on procurement activities and potential challenges.
• Represent the purchasing and supply function in cross-departmental meetings and initiatives.

Educational Requirements:

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or a related field.
• Master’s degree in Supply Chain Management or a related field is an added advantage.

Professional Requirements:

• Certification in Procurement or Supply Chain Management (CIPS, CPSM) is an added advantage.

Experience Requirements:

• Minimum of 1-4 years of experience in purchasing and supply chain management, preferably in the healthcare sector.
• Strong knowledge of procurement processes, contract negotiation, and vendor management.
• Experience with inventory management systems and ERP software.

Knowledge Requirements:

• In-depth understanding of procurement processes and supply chain management principles.
•  Familiarity with healthcare procurement regulations and standards.
• Awareness of market trends and emerging technologies in supply chain management.
• Knowledge of financial principles related to procurement and inventory control.

Skill Requirements:

• Proficiency in procurement and inventory management systems (SAP, Oracle).
• Strong negotiation and contract management skills.
• Advanced Excel skills for data analysis and reporting.
• Knowledge of supply chain optimization and risk management practices.

Personal Abilities:

• Professional attitude towards work.
• Shares the AMCE’s vision.
• Proactive and organized.
• Has personal and professional credibility and commands the respect of colleagues and peers. 
• Supportive and approachable.
• Ability to adapt accordingly.
• High levels of honesty and integrity.