Property Manager at HR Aid

Job Description

• We are looking to hire a Property Manager with a background in law and working experience in the real estate industry.

Responsibilities

• Oversee all property development projects from planning to property design to construction and handover within specified timelines/workplan.
• Represent client and the company’s interests.
• Coordinate feasibility studies and project budget preparations
• Drive and coordinate with all stakeholders on property design
• Lead the acquisition of statutory building licenses and approvals.
• Monitor construction costs versus budget and drive cost control measures.
• Establish a project plan and track project milestones reporting variations to planned versus actual timelines.
• Effectively manage the construction site including the construction workers, vendors, and engineers to avoid accidents.
• Ensure property health and safety measures are in place at construction sites and measures are adequately followed.
• Take responsibility for quality control of all construction materials delivered.
• Prepare and deliver milestone completion reports to clients and senior management.
• Submit period reports tracking project milestones, costs, and risks analysis.
• Ensure periodic supervision/inspection by an external member(s) of the project development team to authenticate the project.
• Prepare and present monthly progress reports to the Principal Partner
• Act on behalf of landlords/property owners to lease/rent properties, communicate with tenants and manage properties.
• Lead the negotiation of property management fees and conclude agreements with clients.
• Attract tenants by marketing and advertising vacancies and obtaining referrals.
• Meet with prospective tenants and conduct inspections; monthly, bi-annual, or as established for the particular property.
• Review offers from tenants in line with agreements with landlords/property owners.
• Take responsibility for tenant, guarantor, and referral profiling.
• Ensure proper KYC on client and proper checks that protect the firm against money laundering in line with SCRUM.
• Ensure confirmation of all necessary documents including the execution of tenancy agreement by both parties
• Follow up on rental payments from tenants serving notices at stipulated times to ensure tenancy tenue isn’t breached.
• Ensure proper handover of keys to tenants in accordance with established handover procedures and Standard Operating Procedures
• Drive periodic inspection of all properties including bi-annual, pre-vacation and post vacation inspections.
• Lead team to ensure proper maintenance and repair of all properties.
• Ensure regular and routine correspondences with tenants meeting set timelines.
• Oversee the maintenance of properties by liaising with facility managers and property development team, investigating and resolving tenant complaints; enforcing rules of occupancy; inspecting renovations and vacant units.
• Coordinate team to ensure timely and proactive communication of rent renewals,
• Coordinate team to ensure timely and proactive communication with clients/property owners on rent reviews,
• Coordinate team to ensure timely and proactive evictions as required, anticipate possible issues on-time, and liaise with our legal advisers to ensure eviction process is in line with laws with no gaps on our end.
• Provide Management with routine updates on all properties being managed by the firm.
• Stay abreast of rental rates.
• Establish rental rates and rental reviews through market research, market surveys and keep landlord/property owners abreast on an annual basis.
• Conduct routine property inspections.
• Establish new business partnerships with landlords/business partners and evaluate existing relationships periodically.

Requirements

• B.Tech / B.Sc in Estate Management or any related field
• Certification in Nigeria Institution of Estate Surveyors and Valuer is an added advantage.
• 3 - 4 years’ experience as a Property Manager in the real estate industry.