Project Secretary at Desicon Engineering Limited

The Project Secreatry is expected to provide administrative and secretarial support to project teams and project managers to ensure the smooth operation of projects, managing project-related

• Create, organize, and maintain project files and documentation, including contracts, reports, correspondence, and meeting minutes.
• Ensure accurate version control and secure storage of project documents
• Maintain project calendars and schedules, coordinating meetings, appointments, and deadlines for project managers and team members.
• Schedule and organize project-related meetings, including booking meeting rooms, arranging video conferences, and distributing agendas.
• Raise PR for every Project request
• Facilitate communication within the project team and with external stakeholders, including clients, suppliers, and partners.
• Draft and proofread project-related correspondence, reports, and presentations.
• Assist project managers and team members in preparing and submitting expense reports.
• Attend project meetings, record meeting minutes, and distribute them to relevant stakeholders.
• Oversee the procurement of project-specific supplies and materials.
• Generate reports and update project dashboards as needed.
• Handle project-related information and documentation with discretion and maintain confidentiality.