Project Finance Officer at Green Concern for Development

Location: Maiduguri, Borno
Employment Type: Contract

Job Summary

• Provide support under the responsibility of the Senior Finance Officer in ensuring that all accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed and financial processes and reports are in line with policies of GREENCODE.
• To contribute to the provision of regular and detailed financial analysis report to inform management decisions.

Major Responsibilities
Accounting Software operations and Reporting:

• Prepare payment, journal and receipt vouchers using the corporate accounting software – QUICKBOOK.
• Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Support in ensuring all documents are scanned and properly stored in GREENCODE database
• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
• Following up with project staff as regards the dashboard financial deadline requirements
• Print the monthly reports for signing and appropriate filing.
• Support program staff in making payments to participants during activities implementation.
• Undertake basic financial analysis (i.e., budget variance) to support project information needs.
• Working with the Project Officer, Senior Finance Officer in the development of forecasts for projects.
• Ensure proper filing (electronic and hard copy) of grant financial reports are kept secure in the Maiduguri Office
• Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions.

Internal Financial Controls & Payments:

• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
• Approved payment requests should be processed within three days of receipt.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Cancel (stamped PAID) all vouchers (payment, journal, and receipt) and their supporting documents to forestall reuse.
• Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
• Issue cheques as per the weekly payment list. Exceptions should be approved by National Coordinator.
• Maintain cash books, including providing updates to Senior Finance Officer to prevent negative cash and bank balance.
• Release cheques to the right payee and ensure the appropriate receipts are issued and filed. Perform any other duties as specified by your supervisor(s).

Assist in the Administration of Staff Payroll:

• Prepare the withholding tax deductions report, and complete and submit monthly Statutory PAYE forms to relevant Government Organizations.
• Assist in the posting of all prepaid staff benefits on Quickbook.

Position Requirements

• University Degree in Accounting, Economics, or Banking and Finance
• Minimum of 2 years experience in accounting related to NGOs and community-level programs, with increasing responsibility.
• Experience with large complex organizations is required, familiarity with international NGOs preferred
• Certification with ANAN, ICAN or ACCA is an added advantage.