Project Executive at Hamilton Lloyd and Associates

Job Purpose

• The primary responsibility of the Project Executive is to contribute to the originating, planning and co-ordination of the company's projects from inception to completion
• Develop and deliver business prospects and potential projects from private sector and public-sector clients and ensure projects and programs are delivered within defined budgets and to specified standards of quality and performance
• Enhance the sustenance of exceptionally high-performance standards in the Organization's business by supporting Project Analysts and Project Leads in establishing, developing and managing the planning, control and co-ordination of specific projects of the organization from inception to completion
• Provide a professional Business Development service by working alongside the New Business Manager, including RFP monitoring/evaluation; proposal/tender preparation/submission; contract negotiation/set-up; client liaison and management; which meet the Organization quarterly/annual projections and satisfies client expectations
• Work closely with the Engagement Partner and participate actively in the delivery of all contracts and client engagements

Areas of Responsibility
Project Organisation and Management:

• Support the Project Team from project initiation, workstream activity, due diligence, fieldwork to final presentations and report writing; actively handling key work and directing and coordinating work of other team members from across multiple business units. Take responsibility and accountability for project-related decisions and relationships.
• Work with Engagement Partner and Project Lead to deliver all projects and accountabilities of the role efficiently, on a timely and expeditious basis and using best practice standards. Ensure that defined project requirements recorded in the Scope of Work and Deliverables documentation are executed accordingly. Monitor the project and report project results internally and externally.
• Work with Project Lead to research, draft and produce high-quality Project output deliverables: Project Initiation Report (PIR), Market Assessment Report, Gap Analysis, Feasibility Studies, Outline Strategic Business Case (OSBC), Investment Memorandum (IM), Training Curriculum, Business Process Manual (BPM), Financial Models, etc based on specific requests from clients.
• Contribute to administrative aspects of the OrganizationТs Project work through oversight and line-management of Project Assistants and Project Support Staff by setting deadlines, guidance in collation and compiling information required for reports, preparation and production of reports, direction in conducting library and internet-based research and production of PowerPoint presentations
• Plan and organise Project functions including liaison with the OrganizationТs employees (internally), clients, suppliers, Consultants and other stakeholders (externally) as appropriate
• Work with Project Lead to manage clients and External Consultants; establish and strengthen client relationships with a focus on excellence
• Organise Project Team meetings and Zoom Video conferences; attend and prepare meeting minutes, agendas and relevant paperwork; ensure documents are distributed in a timely fashion; ensure issues and risks are escalated promptly

Business Development and Client Services:

• New Business Origination: Work with the New Business Manager to source and assess opportunities with coverage for all of Nigeria, identifying bankable projects and particularly growing and developing new business transactions in the private sector. Develop and guide teams in the preparation of Pitch Books and Client Proposals in support of this new business
• New Business Development: Work with the New Business Manager to nurture business prospects by acting as a point of contact for existing and prospective clients of the Organization; sourcing new business, developing business prospects, closing deals, managing relationships with external contacts including clients, Consultants and suppliers
• Prospect Development: research, produce and submit Concept Papers, solicited and unsolicited Project Proposals, Public and Private Sector Expressions of Interest (EOI), Request for Proposals (RFP), Competitive Bid Tenders whilst ensuring submitted proposals and bids are fully compliant and contain all requested documentation

New Project Support:

• Work with Project Lead to structure the Project Execution Frameworks and Project Timeline according to understanding and assessment of Scope of Work, Client Risk and resourcing. Negotiate project terms with clients, internal and external stakeholders, under the general direction of the organization's Engagement Partner; Prepare client presentations and support their decision making at key transaction stages.
• Responsible to New Business Manager for follow-up enquiries and information requests related to project development work in a timely, efficient and effective manner
• Define, articulate and submit final Technical and Financial Proposals based on a work budget costing, professional fees and third-party expenses for prospective projects
• Assist New Business Manager to conclude negotiations, agreements and closing financial aspects of engagements based on standard charge-out rates of the organization
• Work with the New Business Manager to coordinate and be responsible for all aspects of the New Project Team's mobilisation with monitoring of financial records relating to expenditure
• Work with Project Lead to prepare initial (Kick-Off Workshop) presentations for Prospective Projects using MS Visio, Word, PowerPoint and Excel

Knowledge/Skills/Experience
Essential:

• First Degree (minimum Second Class Upper Division) from a top-drawer University with a demonstrable record of academic achievement
• Analytical skills with at least 1-year experience. Candidates with business and finance degree will be prioritized.
• Good understanding of English with confident language fluency that confers strong (public) presentation and communication skills
• Outstanding interpersonal and influencing skills; a good team player. Must have pleasant telephone and good e-mail etiquette
• Excellent computer skills
• Confident and assertive individual, teachable with a view to work independently, occasional travel and work long hours in an international environment

Desirable:

• Previous Consulting Experience with a multinational Professional Services Firm
• Postgraduate qualifications
• Modern Language Skills with fluency in one European or other Language
• Previous relevant multinational experience in healthcare or life sciences sector

Conditions of Employment
Hours of Duty:

• Normal hours of work are 8:30am and 5:30pm Mondays to Fridays
• Will sometimes be required to work outside these hours, at weekends, public holidays, as may be necessary for the proper performance of his/her duties
• Position is based in Victoria Island, Lagos and offered on a permanent basis

Compensation

• Negotiable compensation package has been established to attract the best talent for this position including a competitive Salary, Contributory Pension Scheme, Paid Holidays, Health Insurance and a Quarterly Performance Bonus