Project Coordinator at Telinno Consulting Limited (TCL)

Purpose 

• The Project Coordinator is responsible for supporting the delivery of Huawei-related projects by managing daily tasks, ensuring compliance with project requirements, and facilitating seamless communication between on-site teams, project managers, and stakeholders. This role focuses on tasks such as on-site clock-in closure, EHS closure, project acceptance milestone updates, and ensuring timely approvals on the Huawei acceptance portal. The Project Coordinator ensures that all activities are completed within the agreed schedule, meet quality standards, and adhere to project specifications.

Duties & Responsibilities  

• Essential duties and key job roles include, but are not limited to, the following:

Daily Task Management:

• Ensure the timely closure of team leads’ on-site and remote clock-in records.
• Monitor and manage EHS closure activities, ensuring compliance with safety standards and documentation requirements.

Project Acceptance Milestones:

• Track and update project acceptance milestones, ensuring all deliverables are met according to the project timeline.
• Proactively follow up with approvers to ensure timely approvals on the Huawei acceptance portal.

Documentation and Reporting:

• Maintain accurate and up-to-date project records, including EHS documentation, clock-in records, and acceptance milestone updates.
• Prepare and share daily, weekly, and monthly project status reports with the Project Manager and relevant stakeholders.

Coordination and Communication:

• Act as a liaison between on-site teams, project managers, and Huawei stakeholders to ensure seamless communication and task execution.
• Escalate any issues or delays in approvals or closures to the Project Manager for resolution.
• Compliance and Quality Assurance:
• Ensure all project activities adhere to Huawei’s guidelines, quality standards, and EHS protocols.
• Conduct regular checks to verify the accuracy and completeness of project documentation.

Expected Outputs 

• The following key outputs are expected from the Project Coordinator:
• Timely closure of on-site and Remote clock-in and EHS records.
• Accurate and up-to-date tracking of project acceptance milestones.
• Prompt upload approval of project deliverables on Huawei portals, including Material-On-Site (MOS), Quality Control (QC).
• Comprehensive and timely project status reports.
• Full compliance with Huawei’s quality and safety standards.
• Ensure 100% compliance with data entry and information management on the internal ERP system, maintaining accuracy, timeliness, and completeness of all project-related data.

Qualifications 

Required Education:

• Bachelors’ Degree in Business Administration, Engineering, or a related discipline.

Required Working Experience:

• Minimum of 2-3 years of experience in project coordination, preferably in the telecommunications sector.
• Experience working with Huawei projects is a plus.

Knowledge, Skills & Attitude 

• Excellence, integrity, creativity, team spirit, commitment, customer-centricity and empathy.
• Strong ability to work closely with multiple teams and operate critical telecommunication equipment.
• In-depth knowledge of project goals, targets, and deliverables.
• Proficiency in using project management tools and software.
• Familiarity with Huawei’s acceptance and ISDP portals and processes is highly desirable.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines within budget.
• Excellent communication and interpersonal skills, with the ability to engage professionally with customers, vendors, and team members.
• Flexibility to adapt to a fluid organizational structure, balancing teamwork and self-sufficiency as needed.
• Ability to work under minimal supervision and take ownership of assigned tasks.