Project Coordinator at Alliance for International Medical Action (ALIMA)

Contract Term: Contract under French law
Contract Length: 6 months, renewable. 
Position to be filled: ASAP
Report to (Direct): Head of Mission
Report to (Functional):  Head of Mission
Staff Reporting to him:  4

Protection of Beneficiaries and Community Members

• Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults.
• Therefore, a criminal record check or a certificate of good character will be required.
• In situations where a criminal record or character reference is not available, a statement of good character will be required.  

Mission and Main Activities

• The Project Coordinator is responsible for ALIMA’s operational response to the Project.
• In close collaboration with the mission coordination team, define and plan the project objectives and priorities, identify the population’s health and humanitarian needs, analyze the context and the humanitarian issues at stake, the risks and constraints and calculate human and financial needs.
• Coordinate, in close collaboration with the Head of Mission, its implementation in order to efficiently ensure the goals as well as to improve the targeted population’s health conditions and humanitarian situation.
• Monitor the political and humanitarian situation in the project’s area in order to ensure that ALIMA's charter, policies, and image are respected with regard to national employees, populations, authorities, and partners.
• Together with the project team, evaluate needs by identifying the population’s health status, by analyzing the context (environment, actors involved, negotiations for access etc.), networking, and associated risks and constraints in order to define priorities and projects goals and to calculate material, human and financial resources needed.
• Together with the project team and the Head of Mission monitor the security situation in the area of intervention, propose security guidelines and guarantee their implementation in order to ensure the security of the project team. 
• Propose and carry out exploratory missions, according to the Head of Mission’s indications, in order to better comprehend context, priorities, constraints, and population needs.
• Ensure a data collection and epidemiological surveillance system, in agreement with the Medical Coordinator, in order to define medical and technical programs and preventive protocols for the targeted population.
• Steer and supervise the implementation, monitoring and evaluation of the project in collaboration with the project team and according to the internal and donor indicators in order to evaluate the level of achievement of the project objectives. 
• Provide reporting to the coordination team on the project’s evolution and propose corrections if needed.
• Elaborate on the Project’s institutional memory, keeping written records (and filing them) on its development, in order to broadcast ALIMA achievements and improve awareness.
• In coordination with the Administration Manager and Activity Managers, plan and organize the organizational charts, plan and distribute tasks and workload among the teams, guiding their understanding of the issues linked to the Project and the Mission through regular working meetings and feedback, in order to ensure an efficient deployment of the resources and the achievement of the expected goals.
• Inform the field team on the instructions given by the mission coordination promoting fluent, smooth written and oral communication and information flow and ensuring confidentiality and full compliance with security rules and medical ethics.
• Supervise the full implementation of safety and health protocols, reporting the Medical Coordination on risky behaviors, in order to ensure safe working conditions for the project staff.
• Be responsible for the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff development, and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
• In coordination with the Administration Manager and Activity Managers, identify training needs, provide individual follow-up and coaching, carry out an end-of-mission evaluation of the team members and lead internal communication initiatives in order to facilitate people’s integration and professional development and to maximize their capabilities and commitment to ALIMA values and project’s goals.
• Supervise the project material resources put at ALIMA’s disposition in order to ensure correct use and longevity.
• Supervise all orders (medical and logistical) and the Project’s purchases as well as the financial indicators, with the support of the coordination, in order to ensure efficiency and early detect deviations and their causes.
• Implementation of preventive measures against abuse of power, gender-based and sexual violence
• Ensures that his/her team, partners, and community members are aware of ALIMA's policy and have access to information (complaints mechanism, focal point...).
• Facilitates the organization of training and awareness sessions.
• Applies standards relating to the prevention of abuse of power, gender-based violence, and sexual violence.
• Ensures that the members of his/her team and those of the partners involved in the project (Ministry of Health, national partners, etc.) follow the training and awareness-raising sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members, and partners involved in the project. 

Experience and Skills

• University Degree or Paramedical Diploma / Degree desirable. 
• Previous experiences in humanitarian aid 
• Experiences with international medical NGOs & experience in project management are desirable. 
• Experience in security management is highly desirable. 
• English Speaking, reading, and writing are mandatory. French is an asset. 
• Essential computer literacy (word, excel & internet). 
• Negotiation skills
• Strong interpersonal skills.