Project Assistant (Shelter and Settlements) at International Organization for Migration - IOM

Context

• The Project Assistant – Shelter and Settlements will be responsible and accountable for supporting and coordinating the development, implementation, monitoring and reporting activities of the shelter and settlement programming in Borno State of Nigeria, both for emergency and transitional programs, including settlement planning, development and improvements.

Responsibilities

• Liaise closely with the Shelter and Settlements Programme Manager throughout the planning, design and implementation stages of the Shelter and Settlements projects.
• Monitor and expedite programme implementation of the Shelter and Settlements through project progress trackers, project monitoring tools, discussions and correspondence with project and technical staff, as well as with government authorities and project partners, and through field and project visits. 
• Support in reporting of Shelter and Settlements activities for both internal and external audience, ensure timely preparation and submissions of all project/ programme reports according to IOM and donor formats as required.
• Undertake duty travel to conduct regular field visits to project locations to ensure the implementation of Shelter and Settlements activities efficiently, effectively and with flexibility, and to resolve issues identified.
• In collaboration with technical shelter colleagues and other relevant program units, develop and follow up on implementation plans and monitor the execution of planned Shelter and Settlements activities, to be in line with project deliverables.
• Monitor the use of resources and delivery of Shelter and Settlements project targets and bring to the attention of the project manager delays, bottlenecks, quality, budget or procedural issues, etc., and make recommendations for corrective actions.
• Perform other duties as may be assigned.

Requirements
Education:

• University Degree in Social Science or Science, or an equivalent combination of education, training & experience, or a related field from an accredited academic institution with 1 year of relevant experience.

Experience:

• Experience with supervision roles for tasks of a similar nature to this assignment. 
• Proven experience in project management, budgeting and record keeping.
• Five years’ experience required, progressively responsible experience humanitarian assistance
• Ability to work under extreme pressure in difficult conditions while maintaining security awareness. 
• Experience in conflict/emergency zones and in working in a high-risk environment is preferred.
• Flexibility and focus on processes and their improvements.  

Skills:

• Experience with another international organization and knowledge of SAP is an advantage.
• Excellent communication and negotiation skills; • Ability to present clear and concise information; Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Ability to meet deadlines and work under pressure.
• Good level of computer literacy; personal commitment, efficiency, flexibility, drive for results

Languages:

• For all applicants, fluency in English is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1):

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.