Project Assistant at International Organization for Migration - IOM

SVN No.: SVN2023.62

Context

• Under the overall guidance of the Head of the Sub-Office, the general supervision of the DTM Coordinator, the technical supervision of the DTM Project Officer, and the direct supervision of the Programme Officer in Katsina, the successful candidate will be accountable and responsible for supporting the implementation, of the Displacement Tracking Matrix (DTM-TTT) operational activities.
• S/he will coordinate, in close collaboration with the partners in the field, the data collection process and analysis s/he has been assigned.

Core Functions / Responsibilities

• Support the implementation of activities to collect, analyze and disseminate data on IDPs and returnees in close collaboration with Government counterparts, Stakeholders, and other relevant DTM-TTT partners in the field.
• Support organizing DTM-TTT training to partners, including field enumerators, on data collection and analysis based on the DTM methodology and tools to contribute to capacity building.
• Support administrative arrangements in the field, including timely/accurate submission of timesheets for staff payments, other financial and logistics matters, and review/endorsement of bills and invoices.
• Responsible for sending the information collected on the field in a timely manner and according to the standards and requirements of the DTM-TTT program.
• Keep abreast of all stakeholders and interagency assessments, reports, and relevant material, especially under the TTT.
• Provide input to a narrative report regarding implementing DTM-TTT activities weekly, quarterly, mid-point, and annually, including other ad-hoc reports or situational analyses.
• When authorized, represent the DTM-TTT in all meetings and events organized at the local level and keep DTM management in the loop.
• Promote effective partnership by collaborating with DTM-TTT partners in the field during data collection, including IOM staff, to achieve shared goals and optimize results.
• Respect individual and cultural differences, encourage diversity by maintaining high ethical standards, and act consistently with organizational principles/rules and standards of conduct.
• Work in a composed, competent, and committed manner and exercise careful judgment in meeting day-to-day challenges, including the flexibility to be deployed or redeployed under short notice, where deemed necessary.
• Perform other relevant duties as assigned.

Requirements
Education:

• University Degree / Diploma in Humanitarian, Political, Social Science, or related field.

Experience:

• Minimum of two years’ experience in a related field; experience in statistical tools, reporting, and liaising with government authorities advantageous, preferably within the international humanitarian area.

Languages:

• Fluency in English (oral and written) required, working knowledge of the local language.

Skills:

• Strong communication, organizational, and interpersonal relationship skills.
• Hard working, good team player, dedicated, and able to monitor and follow up on pending matters.
• Ability to meet deadlines and work under pressure with minimum supervision.

Required Competencies:
Behavioural
The incumbent is expected to demonstrate the following competencies:
Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other:

• Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
• Women with the above qualifications are encouraged to apply.