Project Administrator at TechnoServe

Job Summary:

Reporting to the Project Manager and collaborating with the Operations coordinator/designate, TechnoServe Nigeria, the Project Administrator is a dynamic and agile position that will play a key role in enabling the implementation of project operational activities in an efficient and compliant manner while ensuring the effective use of resources for maximum impact.

Primary Functions & Responsibilities:

Administration, logistics, and office management

• Perform procurement functions, ensuring procurement of goods and services in compliance with TechnoServe policies and regulations and providing guidance to the project team on matters relating to procurement.
• Organizes end-to-end the logistics requirement of the project team, ensuring sound logistical arrangements are in place to support project implementation, including fleet and other resource management.
• Coordinate project events and meetings, ensuring events such as training, workshops, conferences, and meetings are properly coordinated, resourced, and executed.
• Ensure adherence of project activities and staff to the country safety and security plans.
• Perform administrative tasks to ensure TechnoServe adheres to local legal and statutory requirements.
• Assume responsibility for document filing and develops office administrative procedures as required.
• Coordinate meetings with the project team, consultants, and country office staff.
• Support the drivers and office cleaners for optimum performance.
• Ensure all documents are filed and maintained for auditing purposes.
• Prepare accounts payable documents (e.g. invoices, payment requests) for approval.
• Arrange meeting rooms, draft and disseminates meeting agendas, prepare briefing notes, and where necessary take meeting minutes which may include preparing and disseminating materials as instructed.
• Perform any other related duties that may evolve from time to time.

Basic Qualifications:

• Bachelor’s degree in Business Administration, Logistics, Economics, or other related field.
• Alternatively, 2 years of professional experience in responsibilities related to procurement, logistics, and general office administration.
• Good knowledge of Microsoft Excel and basic functional knowledge of field accounting software packages.

Preferred Qualifications:

• Experience with donor-funded
• Demonstrated ability to manage and prioritize multiple tasks with competing deadlines.
• Experience coordinating junior-level service-oriented staff and developing strong working relationships.

Required Languages: Proficiency in written and spoken English. Knowledge of local language is a plus.

Travel: Minimal

Knowledge, Skills and Abilities:

• Strong sense of collegiality, integrity, resourcefulness, and accountability for results
• Strong interpersonal and communication skills.
• An ability to think critically and elevate risks to management.
• A creative and entrepreneurial approach to resolving problems.