Programmes and Grants Operations Associate at Co-Creation Hub (CcHUB) Nigeria

Job Purpose

As Programs and Grants Operations Associate, you will play a crucial role in ensuring the smooth and efficient execution of projects within our organization. You will be responsible for coordinating project activities, managing resources, tracking project progress, and implementing operational processes to ensure quality and timely delivery of projects. The ideal candidate has excellent communication skills, strong problem-solving abilities, and a proactive mindset to handle multiple projects simultaneously.

Key Responsibilities

• Assist in the planning, execution, and completion of projects according to predetermined timelines and budgets.
• Collaborate with project managers and cross-functional teams to define project objectives, deliverables, and success criteria.
• Assist in the development of program and grant proposals.
• Ensure effective communication and collaboration between team members and stakeholders throughout the project lifecycle.
• Work with cross-functional teams to ensure seamless communication and coordination between departments involved in program and grant activities.
• Collaborate with department heads to ensure appropriate resource availability and utilization for project execution.
• Monitor grant timelines, milestones, and deliverables to ensure compliance with grant requirements.
• Collaborate with program managers to create and update project plans, tracking progress and making adjustments as needed.
• Maintain accurate and up-to-date records of grant-related documentation, including contracts, agreements, and reporting materials.
• Monitor project progress, identify potential risks, and develop contingency plans to mitigate them.
• Collect and maintain accurate data on program and grant activities for reporting and analysis purposes.
•  Assist in generating insights and recommendations based on data analysis to support program improvement and decision-making.
• Regularly update project status reports and communicate key updates to relevant stakeholders.
• Develop and implement operational processes and procedures to enhance project execution efficiency.
• Collaborate with team members to ensure adherence to established processes and provide training when necessary.
• Generate reports on project performance, resource utilization, and project metrics.
• Conduct post-project evaluations to identify lessons learned and areas for improvement.
• Ensure adherence to all relevant guidelines, and policies in the execution of programs and grants.
• Assist in preparing and submitting regular progress reports and grant-related documentation to funders.

Qualifications

• Bachelor's degree in project management, or a related field.
• Proven experience in project coordination or operations support role.
• Strong organizational and time management skills, with the ability to prioritize tasks
• effectively.
• Excellent written and verbal communication skills, with the ability to convey complex
• information clearly.
• Proficiency in project management software and tools.
• Analytical mindset and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and a commitment to producing high-quality work.
• Knowledge of project management methodologies and best practices is a plus.