Programme Intern at CBM International

Job Overview

• The Programme Intern will provide operational and administrative support to the Country Programme team, perform a variety of coordination and logistical services in support of the operations of the programme, and assist with information management for the team.
• S/he will provide effective and efficient support to the Country Programme team to ensure smooth delivery of projects.
• This includes administrative, logistical and information management assistance to the programme team members, as well as supporting in programme monitoring and evaluation, and reporting.

Based: We welcome applications from those with the residency and right to work in Nigeria

Hours: Full-time

Responsibilities and Duties

• Support capacity development activities related to performance monitoring, programme development, and related internal CBM Global systems/tools by drafting necessary correspondence, compiling data reports, and maintaining relevant records of the programme.
• Provide support to the Country Programme team in planning and coordination with the programme team, implementing partners and government.
• Provide support in the design and implementation of monitoring and evaluation, and management information systems for projects.
• Prepare and maintain records, documents, and control plans for the monitoring of the programme implementation.
• Organize, plan, and contribute to coordination of team activities (meetings, workshops, travel budgets).
• Provide support on budget revision/preparation, implementation status, determination position of funding utilization, and financial closures.
• Act as the contact person for the programme during the absence of team members, following-up on any emergencies with appropriate team member(s), within the CBM Global Country Office.
• Provide operational support to the Country Programme team, including preparing and following up on procurement and payment requests for project-related activities.
• Provide assistance to the Country Programme team members for developing and reviewing project progress reports (narrative, statistics and financial), including validation of reports.
• Assist in the coordination of Country progress report on projects by tracking their completion for the partners/projects, scheduling interviews and/or validation activities, following up on queries with project progress reports with partners as necessary, and e-filing the final documents.
• Maintain a tracking system for risk management of the CBM G Country projects.
• Set up and organize regular team meetings and conference calls/video-conferences with CBM Global Federation Teams (Member Associations, Thematic Teams, and Partners, often over different time zones, including the preparation and distribution of documents (notes of meetings) and providing the necessary technical devices;
• Take minutes of regular Programme Unit meetings and other meetings as required.
• Liaise and provide assistance to partner staff on programme issues, as may be required.
• Provide updated reports to the Country Programme team, and to CBM Global Country Programme Manager as requested.
• Perform other related duties as may be assigned by the Programme Officer and or the SMT
• In depth understanding of CBMG’s Safeguarding policy and the Code of Conduct, and how these are relevant to their work.
• Acts as a role model for CBMG’s commitment to zero-tolerance for abuse, do no harm and safeguarding standards.

Safeguarding responsibilities

Knowledge

• In depth understanding of CBMG’s Safeguarding policy and the Code of Conduct, and how these are relevant to their work.
• Knows and considers the power people think they hold because of their position at CBMG and takes care not to abuse it by treating everyone with respect.
• Considers their personal values and biases, taking care these do not negatively impact on how they interact with and treat the different individuals they will come across during their work at CBMG.

Skills

• Able to report and escalate safeguarding concerns appropriately.
• Challenges inappropriate behaviours of peers.
• Able to implement safeguarding requirements in their area of responsibility.

Behaviours

Acts as a role model for CBMG’s commitment to zero-tolerance for abuse, do no harm and safeguarding standards.

Key outcomes expected from this role

• Provide support to the Country Programme team in planning and coordination with the programme team, implementing partners and government.
• Prepare and maintain records, documents, and control plans for the monitoring of the programme implementation.

Person Specification

• All of the following requirements are essential, unless marked with a * when they are desirable.
• CBM Global welcomes applicants from diverse backgrounds and people with lived experience of disability.

Experience and required skills

• Experience working with partners (organizations of persons with disabilities, civil society, faith-based, government and INGOs, etc.)
• Capacity to handle multiple responsibilities at the same time
• Ability to work with minimum supervision and develop creative solutions
• Self-driven and can relate well to people of various backgrounds and positions
• Good analytical skills
• Ability to work and deliver outputs under pressure
• Fluent in English language
• Lived experience of disability
• Working knowledge of computers, especially MS Word, Excel, power point, internet navigation and various office applications

Core competencies

• Monitoring and assessing disability-related development projects.
• Developing expertise in disability and development sector.
• Being able to provide technical support to partners in line with CBM Global practices and other best practices.
• Being able to understand the needs of target audiences.
• Anticipating risks and opportunities relating to projects.
• Proposing and defending new activities as part of the strategy.
• Planning and reporting
• Ensuring work organization and projects monitoring in order to meet deadlines.
• Monitor proper implementation of administrative and financial procedures by partners.
• Monitoring partners’ actions in strict compliance with the agreed deadlines, resources and responsibilities.
• Communicating/submitting quality and timely report.

Qualifications

• University degree or equivalent in any field with minimum of two years’ experience in semi-technical, programme/project management and coordination, monitoring and reporting related to disability and development.

Employee Benefits

• We offer flexibility and working from home arrangements.
• As part of our commitment with inclusion, CBM Global aims to encourage applications from people with disabilities and those with health conditions. We have a comprehensive equality and diversity policy.