Program Manager at International Foundation for Electoral Systems

The position description is a guide to the primary duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions.  Position descriptions are reviewed and revised to meet IFES’ changing needs, at IFES’ sole discretion.

• Field Office:    Nigeria Field Office    
• Reports to:    Country Director
• Position Grade:    9 
• Industry:      International Development, Democracy & Governance, Elections
• Job Category:    Program Administration and Support
• Travel:    Limited travel may be required

PRIMARY FUNCTION/PURPOSE:   

The Program Manager (Nigeria) provides programmatic, administrative, and operational support to the IFES-Nigeria office, specifically by supporting the planning and implementation of activities, as well as supporting administrative tasks, such as procurement and/or monitoring and evaluation, pertinent to those activities. The Program Manager (Nigeria) will work closely with and report to the Country Director 

MAJOR DUTIES AND RESPONSIBILITIES: 

PROGRAMMATIC

• Supports the Country Director in planning and implementing activities.
• Documents and present high-quality field reports of activities and events to be reviewed and included in quarterly reports and other donor deliverables, as needed. 
• Formulates strategies and design innovative solutions to resolve issues/conflicts in support of activity implementation;
• Work with the Country Director to draft meeting/workshop invitations, materials, and agendas.
• Coordinates development of IFES Nigeria program one-pagers, analyses, FAQs and contribute to quarterly reports.
• Provides support to International and Local consultants supporting the Nigeria program activities;
• Maintains detailed records of program activities and files;
• Provides input on the design and formulation of new program activities;

MONITORING AND EVALUATION:

• Assists the Monitoring and Evaluation Consultant in developing and implementing M&E frameworks and tools.
• Support the collection, analysis, and reporting of data related to project activities and outcomes.
• Provide logistical and administrative support for M&E activities, including field visits and data collection exercises. 
• Contribute to the development of M&E reports, ensuring accuracy and timeliness. 

ADMINISTRATION AND OPERATIONS:

• Provide logistics support for meetings/workshops, including but not limited to, identifying workshop venues, developing and distributing invitations, taking attendance on time, and following up with financial disbursements from finance.
• Supporting safety measure considerations are incorporated into all IFES Nigeria activities;
• Delivering administrative services in the most efficient manner to facilitate the functions of other sections;
• Assisting in maintaining and disseminating security and health updates to IFES Nigeria staff and related vendors as needed;
• Performing any other duty as assigned by the Country Director .

Position Requirements:

Education: Bachelor’s degree in Political Science, Social Science, Business Management, Public Administration, International Relations, International Development or a related field is required. 

Skills and Qualifications 

• Minimum of 6 years’ relevant experience with procurement and administration;
• The ability to remain organized while handling multiple and problematic tasks; 
• Prior experience in procurement is required, with preference for experience working in procurement for international NGOs or international organizations;
• Prior experience in working on an international donor-funded projects strongly preferred;
• Prior experience working on other International Donor-funded projects which may include but not limited to the EU, FCDO, etc., is desired;
• Proficiency with Microsoft Office and Excel required;
• Ability to follow procedures, meet deadlines and work independently and cooperatively;
• Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary;
• Strong attention to detail;
• Excellent interpersonal and negotiation skills;
• Ability to detect problems and produce acceptable solutions.  
• Ability to complete tasks with no supervision; 
• Self-motivated with the ability to meet IFES Nigeria deadlines;
• Ability to maintain and keep secrecy on all administrative and personnel issues;
• Being willing and adaptive;
• Must value operating in a collaborative and cooperative environment; 
• Ability to show initiative, good judgment, and resourcefulness;

LANGUAGE SKILLS:  Proficiency in English language required. 

TRAVEL:  Travel within Nigeria is required.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment.Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions of the job.