Program Associate at Search For Common Ground’s International

Position Summary:

• The Program Associate will support the coordination, planning, and implementation of SEARCH’s Nigeria country projects by providing high-level administrative support to the Country Director. S/he must be proactive with strong organizational, communication, and multitasking skills.

Reporting Line

• The Program Associate will report directly to the Country Director.

Roles & Responsibilities

• Executive Support:
• Administrative Assistance:
• Program Support:
• Information Management:
• Collaboration and Communication:
• Manage the Country Director's calendar, appointments, and travel arrangements.
• Prepare and coordinate business development meetings with partners, donors, including drafting agendas, taking minutes, and ensuring follow-up on action items.
• Assist in drafting correspondence, reports, and presentations for the Country Director.
• Handle confidential and sensitive information with discretion
• Serves the primary point of contact for internal and external stakeholders, including answering and directing inquiries as appropriate.
• Manage incoming and outgoing correspondence, including emails, phone calls, and letters.
• Maintain an organized filing system, both physical and digital, for documents, reports, and records.
• Support program staff in the coordination and implementation of project activities, including logistics, scheduling, and documentation.
• Assist in the preparation and dissemination of project materials, reports, and publications.
• Coordinate meetings, workshops, and events related to programmatic activities.
• Support monitoring and reporting of project BvA meetings to the Country Director
• Support quality reporting through report writing training and the development of activity concept notes
• Support the documentation of Country OKRs on the West Africa OKR template
• In collaboration with the People and Culture team, support quality programme implementation through trainings, cross-fertilization.
• Support PMT reporting by ensuring timely updates and flagging of issues by project managers
• Support teams in the utilization of Search’s in-house resources such as the Policy Site, Learning Centre, Databasics etc.
• Assist in maintaining databases, contact lists, and other relevant information systems.
• Conduct research and gather data as needed to support programmatic initiatives and organizational decision-making.
• Liaise with internal departments, partner organizations, and stakeholders to facilitate collaboration and information sharing.
• Support internal communication efforts, including disseminating updates, announcements, and reminders to staff.

Qualifications

• Bachelor's degree in a relevant field (e.g., International Relations, Public Administration, Communications).
• Minimum of 3 years of relevant work experience in executive support, administration, or program coordination.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, including proficiency in English.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to work independently with minimal supervision and as part of a team.
• Previous experience in the non-profit sector or in conflict resolution and peacebuilding is an asset.