Program Assitant at a Leading Women-Focused NGO

Location: FCT, AbujaReports to: Program Coordinator

Contract length: 3 years

Remuneration: Negotiable and competitive within the sector.

Main Role:

Under the guidance of the Program Coordinator and other partner organizations, the Program Assistant will have the following specific responsibilities and will provide the following deliverables:

• Maintain organized records and documentation related to project activities, including reports, meeting minutes, and correspondence.
• Assist in preparing presentations, training materials, and other documents as required.
• Manage schedules, appointments, and travel arrangements for project staff and send to procurement for logistics arrangement.
• Support procurement processes by obtaining quotations, liaising with vendors, and tracking orders.
• Serve as a point of contact for internal and external stakeholders, ensuring clear and timely communication.
• Support the dissemination of project information through newsletters, emails, and social media updates.
• Assist in collecting and organizing data for monitoring and evaluation purposes.
• Support the preparation of progress reports, activity updates, and success stories.
• Track deadlines and ensure timely submission of reports and other deliverables.

Educational qualifications:

• Bachelor’s degree in Social Sciences, Development Studies, Business Administration, or a related field.
• At least 3 years of experience in administrative or programmatic roles, preferably within advocacy or development projects.

Skills and Competencies

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
• Excellent communication skills, both written and verbal.
• Attention to detail and ability to multitask in a fast-paced environment.
• Experience working with diverse teams and stakeholders.

Work Environment:

• Traditional Office hours of 9 am – 5 pm on weekdays
• Ability to travel to project sites and assist in event coordination as needed.

 Note

• Only shortlisted candidates will be contacted to advance to the next stage of the selection process
• Qualified women and Locals / residents of these locations are encouraged to apply
• The applicant must reside Abuja.