Program Assistant, Special Project at FHI 360

Requisition: 2020201995
Reports to: Senior Program Officer, Special Projects

Job Summary

• Supports Program Management in the Country Office with administrative, clerical, logistical and programmatic assistance, including direct support to the Special Projects.

Key Responsibilities

• Assist Program Management staff with responding to administrative and programmatic requests from HQ, donors, country / zonal offices and other FHI team  members; Assist with planning technical assistance visits, workshops, and meetings.
• Coordinate on arrangements for travel undertaken by team members, consultants or colleagues from FHI HQ; Assist with developing of FCO requests and other routine programmatic activities; Assist with information research and data assembly for presentations or reports made by team members.
• Provide support with documentation, record keeping and filing for the Department Perform other related duties for program management as may be assigned by the Director or Associate Directors.

Contribution:

• Coordinate scopes of work for technical assistance visits, process travel authorization expense reports and consultancy agreements, and follow up with consultants on related travel and administrative needs.  
• Research and prepare briefing materials as necessary for team members. Assist with preparing and compiling reports on a variety of technical and non-technical topics.
• Assist with coordinating assembly,  review and approval of subproject documents; Assist program staff in tracking the status of country program implementation.
• Assist with preparing, compiling and record-keeping of program documents, budgets and reports. Ensure that travel arrangements are carried out in a timely manner and conform to the overall policy and regulations of FHI.

Expertise and Complexity:

• Report to supervisor on variances and status on regular basis. Use judgment to execute duties and responsibilities.
• Be accurate, complete and meticulous in record-keeping and documentation English written and verbal communication skills, and organizational skills.
• Relevant computer software skills including Microsoft office products. Familiarity with public health, international development, and / or social science research.

Type and Nature of Contacts:

• Interact with colleagues both in the Country and state offices, Communicate with GoN and other public officials clearly and politely. Communicate and provide information to consultants, FHI Headquarters and occasional external contacts with tact and accuracy.

Supervisory and Budget Responsibility:

• None

Working Conditions and Physical Requirements:

• Usual office working conditions

Minimum Requirements

• BS / BA preferably in Public Health or other related fields.
• 1-3 years relevant work experience in programs administration