Program Assistant at NerdzFactory Company

Job Summary:

• This role is critical in ensuring the smooth and efficient management of day-to-day tasks, ensuring high-level support and coordination for efficient operational and strategic decision-making for high-level activities. The ideal candidate will possess exceptional organizational skills, solid writing and drafting abilities, and the capacity to work independently while demonstrating initiative.

Responsibilities:

Administrative Support: 

• Manage calendars, schedule appointments, and coordinate meetings 
• Make travel arrangements, including flight bookings, hotel reservations, and itinerary planning. 
• Prepare and disseminate meeting agendas, take minutes, and follow up on action items. 
• Handle incoming and outgoing correspondence, emails, and phone calls with professionalism and discretion. 
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents. 

Writing and Drafting: 

• Compose and proofread a variety of documents, including reports, presentations, proposals, and correspondence. 
• Conduct research and gather relevant information to support the drafting process. 
• Ensure consistency in formatting, style, and adherence to company guidelines.

Research and Analysis: 

• Conduct in-depth research on topics related to strategic policy, inclusive growth, youth empowerment, trade, investments, migration, and economic growth. 
• Gather and synthesize data from various sources to support decision-making processes. 
• Prepare concise and well-structured research summaries and analysis reports. 

Project Coordination: 

• Assist in the coordination and execution of projects related to the company's areas of focus. 
• Liaise with internal and external stakeholders to ensure smooth project delivery. 
• Monitor project timelines, milestones, and budgets, and provide regular updates to senior executives.

Communication and Collaboration: 

• Maintain effective communication channels with internal teams, clients, and external partners. 
• Facilitate collaboration and information sharing among team members and stakeholders. 
• Represent the company professionally in all interactions, both internal and external.

Qualifications and Requirements:

• Bachelor's degree in Development Studies, Economics, International Development and other related field. Masters degree is an added advantage. 
• Minimum of 2 years’ experience in a related role. 
• Exceptional organizational and time management skills with the ability to multitask and prioritize tasks effectively. 
• Strong writing, editing, and proofreading abilities with excellent command of English language and grammar. 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software applications. 
• Excellent research and analytical skills with the ability to synthesize information from various sources. 
• Strong interpersonal and communication skills, both written and verbal. 
• Ability to work independently, exercise sound judgment, and take initiative when necessary. 
• Attention to detail and commitment to maintaining confidentiality and discretion. 
• Familiarity with project management principles and methodologies is a plus.