Program Assistant at Jhpiego - John Hopkins University

Job ID: 2025-7138

Overview

• The Scaling the Optimal Use of Multiple ACTs to Prevent Antimalarial Drug Resistance (STOP-AMDR) project, led by Jhpiego and funded by Unitaid marks a pivotal step in preserving the efficacy of malaria treatments across Africa, hence, reducing malaria mortality and case incidence.
• The Project will connect research and implementation learning with market shaping efforts, steering catalytic change through the adoption of MFTs as a key strategy to mitigate or slow-down the spread of resistance to artemisinin and partner drugs. STOP-AMDR will focus on ACT diversification and facilitating supply and delivery, demand and adoption, quality and cost and affordability.
• The project will accelerate uptake in intervention sites and generate evidence to inform the country on the feasibility, acceptability of newerr ACTs.
• Six countries has been selected as demonstartion (DRC, Nigeria, Uganda, Rwanda and accelerating (Bukina Faso, Kenya) countries. Nigeria, one of the demonstration countires will conduct implementation research to assess feasibility and cost-effectiveness of MFTs.
• To this extent the project is hiring assistant project officer to provide dedicated operational and administrative support, ensuring the successful and timely execution of the newly initiated STOP-AMDR project

Responsibilities

• Manage day-to-day operations of project office in Nigeria office.
• Organize schedules and support project site visits.
• Work with Admin to support travel/hotel reservations and track-related travel expenses.
• Provide administrative support to operation of project activities.
• Work within established Jhpiego systems and in accordance with local regulations.
• Draft correspondence to NGOs, MOH and other agencies as requested.
• Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
• Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
• Report issues to the project director and troubleshooting as needed.
• Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer.  Draft meeting notes and share with meeting participants.
• Maintain files and support the dissemination of project information among the project team.
• Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
• Assist with drafting, editing and proofreading technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
• Work collaboratively with project and administration and finance staff to prepare and track the progress of project and activity budgets.
• Ensure compliance with Unitaid operational policies and regulations.
• Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
• Other duties as assigned

Required Qualifications

• Bachelor’s Degree in Public Health, Business Administration, Nursing / Midwifery, Social Sciences, Humanities, and Social Works.  
• 2+ years of experience in administrative support of international health projects
• Programmatic experience, experience on research identifying best practices and adapting them to project realities or related field or equivalent experience
• Experience in coordinating international donor financed projects
• Familiarity with international donor policies and administrative procedures
• Ability to track expenses, keep accurate financial records and work within donor budgets.
• Proficiency in writing and editing letters, reports, and documents
• Strong decision making and results oriented approach
• Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level international health professionals, donors, universities and other partners
• Familiarity with Nigeria government regulations including immigration, importation, and customs.
• Experience and understanding of anti-malarial drug resistance, prevention, care and treatment
• Ability to work in a complex environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
• Appreciation for socio-cultural differences in countries, preferably having lived and worked in one or more low resource settings
• Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
• Ability to work effectively with diverse international teams
• Proficiency in word processing and Microsoft Office
• Fluent in written and spoken English; Fluency in English preferred
• Excellent facilitation, oral and written communications skills
• Ability to travel nationally.